Executive Assistant

Executive & Calendar Management

• Manage the Directors calendar effectively, including scheduling, prioritization, and coordination of meetings across multiple time zones. • Understand business priorities and progressively develop the judgment required to appropriately prioritize calendar commitments.
• Proactively identify scheduling conflicts and coordinate changes with relevant stakeholders.
• Work confidently with Executive Assistants supporting global and regional leadership to coordinate key meetings.
• Ensure appropriate meeting placeholders, agendas, decks, and supporting materials are available in advance. Travel & Expense Management
• Coordinate domestic and international travel arrangements, including flights, accommodation, local transportation, and related logistics.
• Ensure travel plans are well organized and communicated in advance. • Manage timely submission, tracking, and closure of travel expenses and related documentation. Stakeholder Coordination
• Coordinate effectively with multiple internal stakeholders, including Legal, Finance, Supply Chain, Site Leadership, India Leadership, Project Managers, and Executive Assistants.
• Build strong working relationships with stakeholders across functions and geographies.
• Maintain clear, professional, and timely communication with senior leaders and their support teams. Meeting Management & Follow-up
• Coordinate important leadership and project meetings, including agendas, meeting materials, presentations, and stakeholder inputs.
• Drive meeting follow-ups and ensure timely collation of decks, data, and inputs from different stakeholders.
• Track decisions, action items, owners, and committed timelines.
• Proactively follow up on open actions before subsequent meetings to ensure continuity and closure.
• Effectively use Microsoft Teams and AI-enabled productivity tools to generate Minutes of Meeting (MoM), summarize discussions, track actions, and improve meeting effectiveness.

Strategic Project Support

• Support the Director in the execution and coordination of strategic projects and business priorities.

• Work closely with Project Managers and stakeholders from different functions and geographies.

• Assist with project coordination, meeting cadence, action tracking, documentation, and progress follow-up.

• Develop an understanding of strategic priorities to anticipate requirements and provide increasingly proactive support.

• Help ensure key commitments, milestones, and deliverables remain visible and appropriately followed up. Skills & Competencies

• Strong written and verbal communication skills with the confidence to interact professionally with senior stakeholders and global Executive Assistants.

• Excellent organization, planning, prioritization, and follow-through. • Ability to manage multiple priorities simultaneously in a dynamic environment.

• Strong attention to detail and commitment to timely closure of actions.

• Working knowledge of Microsoft Excel and PowerPoint.

• Comfortable using Microsoft Teams, Outlook, and AI/productivity tools for meeting management, documentation, and action tracking.

• Ability to work independently while knowing when to escalate or seek guidance.

• High learning agility, adaptability, and willingness to take on increasing responsibility.

• Professional demeanor and sound judgment when dealing with senior leadership.

Location: Chakan, Pune

Immediate Joiners preferrable

Interested candidates give me a call

Dinesh: [phone removed]