Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the COO. The role requires excellent coordination, communication, time management, and confidentiality while managing executive schedules, meetings, travel arrangements, and business correspondence.

Key Responsibilities

• Manage the COO's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes (MOM).
• Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Prepare reports, presentations, MIS, and business documents as required.
• Coordinate with cross-functional teams to track action items and project updates.
• Maintain confidential records, files, and sensitive business information.
• Arrange travel, accommodation, and logistics for business visits.
• Support the COO in strategic initiatives, special projects, and operational activities.
• Follow up with stakeholders on pending tasks and ensure timely closure.
• Organize leadership meetings, reviews, and corporate events.
• Handle expense management and documentation related to executive activities.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook).
• Ability to maintain confidentiality and professionalism.
• Strong coordination, follow-up, and stakeholder management skills.
• Attention to detail and problem-solving mindset.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or related field.
• 36 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting senior leadership.
• Experience working with CXO-level executives will be preferred.

Preferred Competencies

• Calendar Management
• Travel & Event Coordination
• Meeting Management
• MIS Reporting
• Presentation Preparation
• Stakeholder Management
• Business Communication
• Project Coordination