Executive Assistant

Joining: Immediate / within 2 weeks

Job Description:

Looking for a highly self-driven Personal Secretary/Executive Assistant to handle both office coordination and personal household matters for a business owner and family. This role is for someone who can take a task, complete it fully, and report back done not someone who needs reminders or repeated check-ins.

Key Responsibilities:

• Printing, filing, and organizing articles, reports, and reading material
• Organizing meeting notes and records
• Scheduling meetings and appointments
• Researching and shortlisting relevant investment conferences/exhibitions
• Tracking and paying household bills, insurance renewals, visa/passport expiries — proactively, before due dates
• Booking travel tickets and arranging full itineraries
• Online ordering (clothing, shoes, stationery, electronics) based on given preferences
• Keeping a running list of pending tasks and ensuring they get closed — not just tracked
• Using AI tools (like ChatGPT/Claude, Google Assistant, etc.) to speed up research, drafting, summarizing articles, and organizing information

Candidate Profile:

• Prior experience as a Personal Secretary, EA, or office admin preferred
• Self-starter who completes tasks end-to-end without follow-up — most important quality for this role
• Comfortable using AI tools (ChatGPT, Claude, Gemini, or similar) for day-to-day work — research, drafting emails, summarizing documents, etc.
• Strong organizational skills, good memory for deadlines
• Comfortable with WhatsApp, email, Excel/Google Sheets, online shopping/booking platforms
• Trustworthy and discreet — role involves personal and family matters

Note: We are specifically looking for someone who does not need reminders to get things done. If you need regular follow-up to complete tasks, this role isn't the right fit.