Executive Assistant

Role - Executive Assistant to Managing Director

Exp - 3-5 years

Location - Mumbai

About the Role

We are looking for a young, dynamic, highly ambitious and execution-oriented professional to work closely with the Managing Director as an Executive Assistant Business & Strategy.

This is not a traditional secretarial or calendar-management role. The person will work closely with the MD across Sales, Strategy, Business Development, Projects, Operations and key management initiatives, with a strong focus on execution, follow-up, accountability and business growth.

The ideal candidate should have the ambition and capability to eventually grow into a DGM / GM-level business leadership position within the organization.

Key Responsibilities

1. MD Meeting & Execution Management

• Attend key internal and external meetings with the MD.
• Understand discussions, decisions, commitments and expected outcomes.
• Prepare clear Action Points / MOM after meetings.
• Track every commitment made by internal teams, customers, consultants, partners and other stakeholders.
• Follow up proactively and ensure commitments are completed within agreed timelines.
• Escalate delays, bottlenecks and critical issues to the MD.

2. Business & Sales Understanding

• Develop an in-depth understanding of the company's Sales, Business Development, Projects, Products, Customers and Channel Partner network.
• Understand the sales funnel, quotations, orders, project pipeline and key opportunities.
• Participate in strategic customer and project discussions.
• Track important opportunities and ensure timely action from respective teams.
• Support the MD in identifying gaps, opportunities and areas requiring management intervention.

3. Strategy & Business Planning

• Work closely with the MD on strategic initiatives and business plans.
• Assist in converting management decisions into actionable plans.
• Track progress against important business objectives and targets.
• Prepare management summaries, dashboards and analytical reports when required.
• Conduct business analysis and research to support decision-making.

4. Cross-Functional Coordination

• Coordinate with Sales, Projects, Operations, Production, Finance, HR, Marketing and other functions.
• Ensure that decisions taken by the MD are communicated and implemented effectively.
• Follow up with respective department heads and ensure timely completion.
• Act as an execution bridge between the MD and the organization.

5. Project & Customer Follow-up

• Track important projects and strategic customers personally assigned by the MD.
• Monitor project milestones, commercial matters, customer commitments and internal deliverables.
• Ensure that critical actions are not missed.
• Maintain a clear tracker of what is pending, who is responsible and by when it must be completed.

6. Management Information & Reporting

• Prepare concise reports for the MD on key business matters.
• Maintain action trackers, business dashboards and follow-up reports.
• Highlight important issues requiring immediate attention.
• Provide data and analysis to help the MD make faster and better decisions.

What We Are Looking For

• Education: Graduate / MBA from a reputed college or B-School.
• Experience: Approximately 35 years of relevant experience, preferably in Executive Assistant to CXO/MD, Management Consulting, Strategy, Business Development, Sales or a similar business-facing role.
• Strong understanding of Sales, Business Strategy and Business Development.
• Excellent analytical and problem-solving abilities.
• Strong communication and interpersonal skills.
• Ability to understand business discussions quickly and convert them into actionable tasks.
• Highly organized with exceptional follow-up and execution capabilities.
• Comfortable interacting with senior management, customers, consultants and business partners.
• Strong command of MS Excel, PowerPoint and business reporting tools.

Personality & Mindset

We are looking for someone who is:

• Young, energetic and highly ambitious
• Extremely aggressive and proactive in execution
• Hungry to learn, grow and take responsibility
• Highly disciplined about timelines and commitments
• Comfortable challenging people and asking for results when required
• A strong communicator with the confidence to interact with senior professionals
• Problem-solving oriented rather than task-oriented
• Willing to work beyond a defined job description when the business requires it
• Interested in understanding the entire business, not just supporting the MD