Executive Assistant

Job description

To ensure that the Leaders administrational and operational tasks are being fulfilled in a professional and efficient manner.

Key Responsibilities:

• Manage the calendar, schedule meetings and, prepare agendas and assist the in Leaders staying on track with the daily schedule.
• Responsible for travel arrangements and requirements, including obtaining visas respectively.
• Assist Leader in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.
• Discreet and confidential handling of sensitive company information.
• Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.
• Documenting minutes of Senior Leadership Team meetings and other meetings as required.
• Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities:

• Excellent command of English
• Excellent attention to detail
• Strong work ethics
• Proactive and efficient way of working
• Customer oriented, approachable and strong interpersonal skills
• Excellent written and verbal communication skills
• Good influencing and negotiation skills
• Excellent organization, time management and problem-solving skills

Requisite Education and Experience / Minimum Qualifications:

• University degree in Business Administration or related area
• Minimum 8 years experience in supporting senior management ideally with a company working at multiple locations/Culture/Timezone.