Executive Assistant

Role & Responsibilities

• Provide full time executive and administrative support to a U.S. based real estate investor and business professional.
• Manage emails, calendar, appointments, meetings and daily schedules.
• Coordinate Zoom meetings, take notes and track action items and follow ups.
• Conduct online research on real estate, properties, markets, investors and business opportunities.
• Assist with transaction coordination, documentation, deadlines and follow ups.
• Research potential investors, partners, properties, leads and business opportunities.
• Maintain and update CRM systems, contact databases and business records.
• Prepare spreadsheets, reports, presentations and other business documents.
• Assist with client, investor, vendor and partner communication.
• Support lead generation, marketing and business development activities.
• Organize digital files, property information and transaction related documents.
• Track priorities, pending tasks and deadlines and ensure timely follow up.
• Provide reliable day to day support across multiple business activities.
• Remain available throughout the working day via email and Zoom.

Preferred Candidate Profile

• Graduate with relevant experience as an Executive Assistant, Virtual Assistant, Real Estate Assistant or Transaction Coordinator.
• 2 to 5 years of relevant experience preferred.
• Excellent written and spoken English with strong professional communication skills.
• Experience supporting U.S. clients or working with U.S. business processes preferred.
• Familiarity with CRM systems commonly used by U.S. businesses and real estate professionals.
• Good working knowledge of Google Workspace, Microsoft Office, Zoom and online business tools.
• Strong internet research, organization, follow up and multitasking skills.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and accurate data entry.
• Professional, dependable and comfortable handling confidential business information.
• Must be available to work 9:00 AM to 5:00 PM U.S. Eastern Time.