Executive Assistant

Location: Sewri, Mumbai

Work Mode: Full-time, On-site (Mon - Sat)

Reporting To: Founders

Job Summary

We are seeking an early-career Executive Assistant who can manage the Founder & Director's professional schedule, coordination, and follow-ups, while also supporting internal HR operations. This role requires someone highly organised, discreet, adaptable, and comfortable wearing multiple hats in a creative, fast-paced environment.

Key Responsibilities

Founder & Executive Support

• Manage the Founder's work calendar, meetings, and daily priorities.
• Coordinate across internal teams (design, marketing, production, operations) to ensure smooth execution.
• Track tasks, approvals, and deadlines and follow up proactively.
• Prepare notes, summaries, and action points from meetings when required.

HR & People Operations Support

• Support hiring coordination: interview scheduling, candidate communication, and documentation.
• Assist with onboarding and exit processes for employees.
• Maintain employee records, contracts, and basic HR documentation.
• Coordinate leave tracking, attendance records, and internal HR trackers.
• Act as a point of contact for employees for basic HR-related queries.
• Support performance review cycles, internal communications, and team updates.

Communication & Coordination

• Act as a liaison between the Founder, teams, and external stakeholders.
• Manage professional communication over email, WhatsApp, and calls.
• Coordinate schedules for shoots, reviews, meetings, and internal check-ins.

Operational & Administrative Support

• Maintain internal documents, trackers, presentations, and reports.
• Assist with research, references, and preparation for meetings or creative reviews.
• Support day-to-day operational needs linked to the Founder's role.

Requirements

• Experience: 1-3 years of experience as an Executive Assistant, HR Coordinator, Founder's Office Assistant, or similar role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Comfortable working closely with senior leadership and employees.
• Ability to manage changing priorities in a fast-paced environment.

Technical Skills

• Proficient in Google Workspace / Microsoft Office.
• Comfortable using calendars, email, WhatsApp, and task trackers.
• Ability to learn and adapt quickly.
• Good communication skills

Preferred Qualifications

• Background or interest in fashion, design, luxury, or creative industries.
• Prior exposure to HR coordination or people operations.
• Experience in founder-led or growing organisations.