Executive Assistant
Pentaspace Design Studio · Mumbai · onsite · Posted 47d ago
About a minute. You'll make an account on the way through.
About this role
Job Title: Executive Assistant
Location: Mumbai, Maharashtra (On-site)
Company: Pentaspace Design Studio
About Pentaspace Design Studio
Pentaspace Design Studio is a leading architectural and design firm headquartered in Mumbai, known for visionary commercial, residential, and master-planning developments that blend aesthetic excellence with functional precision.
Role Overview
The Executive Assistant will provide high-level administrative and organizational support to the Founder/Managing Director, managing schedules, communications, and confidential matters with discretion.
Key Responsibilities
- Manage the Founder/MD's calendar, meetings, travel, and correspondence.
- Prepare reports, presentations, and briefing materials for internal and external meetings.
- Act as a liaison between the Founder/MD and internal departments, clients, and external stakeholders.
- Handle confidential documents and communications with a high degree of discretion.
- Coordinate logistics for board meetings, client visits, and events.
- Track action items and follow up on deliverables on behalf of the Founder/MD.
Key Requirements
- Education: Bachelor's degree in any discipline; additional certification in office/business administration is a plus.
- Experience: 3–7 years as an Executive Assistant or in a similar high-support administrative role, preferably supporting senior leadership.
- Location: Must be based in or willing to relocate to Mumbai.
Mandatory Skills
- Excellent organizational and time-management skills.
- Strong written and verbal communication.
- High discretion and professionalism in handling confidential matters.
- Proficiency in MS Office / Google Workspace and calendar management tools.
- Ability to multitask and prioritize under pressure.
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