Executive Assistant

Role & responsibilities

Responsibilities:

• Manage complex, end-to-end calendars, balancing priorities and anticipating scheduling needs for your

assigned team;

• Coordinate and schedule internal and external meetings across time zones;
• Assist in the vetting of documents by proof reading , formatting, and collating documents;
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease

of access;

• Assist with tracking client deliverables by updating and maintaining trackers, and monitoring deadlines;
• End-to-end timesheet management for your assigned team;
• Ensure meetings are documented with clarity ;
• Assist with conducting preliminary market research and identifying prospective clients
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic

initiatives, and administration teams to support and optimise team processes

• Assist with structuring and designing client pitches and presentations

Preferred candidate profile

Graduate in any field;

• 2-4 years of work experience as an executive assistant;
• Excellent written and oral communication skills in English;
• Experience working with Word, Excel, Gmail and Google Calendar and Adobe Acrobat;
• Exceptional interpersonal skills;
• Accustomed to maintaining discretion and confidentiality - this is at the core of our business!;
• Proven ability to be meticulous with work;
• Proven track record of excellent organisational and time management skills;
• Accustomed to performing well in a deadline-oriented and high-pressure role;
• Willingness to work as a part of a team.