Executive Assistant

Designation: Executive Assistant

Education: Graduate

Experience: 10 to 15 Years in a corporate office of a well reputed company.

Job Location: Head Office, Ballard Estate, Mumbai

Roles and Responsibilities: -

• Provides high level of secretarial assistance to Business Head.
• Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
• Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
• Coordinate with Project Offices and Factories for collecting MIS.
• Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.
• Reminding important task, meetings and deadlines.
• Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
• Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
• Coordinates with internal and external stakeholders on behalf of Office of Business Head.
• Collating and compiling MIS and Technical Information.
• Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
• Maintain Contacts / Business Cards/ guest list.
• Prepare MOM and circulate the same to concerned departments.
• Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
• To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
• Maintaining office stationery and necessary office supplies.
• Booking and arranging Travel, Visa, Transport and Accommodation.
• Any other task assigned by the management from time to time

Required Candidate profile

• Excellent written & spoken English communication and Presentation skills.
• Proficiency in Microsoft Word and Excel is a must.
• Good command Shorthand, Dictation, and Typing.
• Proactive with high energy level, self-starter and ability to turn around things.
• Must have good interpersonal Skills.