Executive Assistant

Role Overview

• As the Executive Assistant to the Founder, youll be the gatekeeper of time, communication, and clarity.
• You'll coordinate key meetings (especially with team members and clients), manage schedules with precision, and ensure nothing slips through the cracks.
• Your ability to multitask, communicate clearly, and think a few steps ahead will make you an invaluable asset to our leadership team.

Key Responsibilities

• Manage and maintain the Founders calendar, scheduling meetings, calls, reviews, and team syncs
• Handle internal (Media Buyers and Ops) and client call coordination, including prep, documentation, greeting, onboarding and follow-ups
• Join and support internal and client meetings, taking notes, tracking action items, and ensuring accountability Act as a central point between the Founder and internal teams (creative, performance, ops, HR and Finance)
• Draft key communications, meeting decks, and follow-up emails Track tasks, KRAs, and project timelines to ensure smooth delivery and internal alignment
• Manage travel plans, event participation, and personal admin as needed
• Uphold confidentiality while working closely with high-level data and decisions

Must-Have Skills

• 3-5 years of experience as an Executive Assistant, preferably in a fast-paced or digital marketing agency environment
• Demonstrated experience in handling client communications and calls professionally
• Strong grasp of calendar, schedule, and inbox management Excellent verbal and written communication skills
• Highly organized with an eye for detail, Multitasker and strong time management
• Familiarity with tools like Google Calendar, Slack, Zoho, Zoom, and MS Office.
• Calm under pressure, with a proactive and solutions-oriented mindset
• Comfortable working with cross-functional teams in a performance-driven culture

Bonus Points

• Previous experience in a creative agency or performance marketing firm
• Experience working directly with founders
• Understanding of marketing terms, workflows, funnels, and campaign processes.

Location - Mumbai,Delhi / NCR,Bengaluru,Kolkata,Chennai,Hyderabad,Ahmedabad,Pune