Executive Assistant

Role Summary

We are looking for an experienced and highly organized Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The role requires excellent communication, calendar and meeting management, strong attention to detail, discretion in handling confidential information, and the ability to coordinate effectively with internal and external stakeholders.

The ideal candidate should be proactive, resourceful, professional, and capable of managing multiple priorities in a fast-paced corporate environment.

Key Responsibilities

• Provide end-to-end administrative and executive support to senior leadership.
• Manage complex calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including agenda preparation, meeting rooms, participants, and logistics.
• Prepare meeting agendas, presentations, minutes of meetings, and follow-up trackers.
• Track action items and ensure timely closure of commitments across stakeholders.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.
• Prepare and maintain travel expense reports and supporting documentation.
• Handle confidential documents, correspondence, business information, and leadership communications with a high degree of discretion.
• Draft, format, proofread, and circulate emails, reports, presentations, and other business documents.
• Prepare MIS reports, dashboards, presentations, and executive summaries as required.
• Coordinate with business leaders, HR, Finance, Facilities, IT, clients, vendors, and other functions.
• Support leadership reviews, town halls, business meetings, workshops, and other corporate events.
• Maintain accurate records, trackers, contact databases, and important documentation.
• Monitor deadlines and proactively remind leadership and stakeholders about critical activities.
• Support preparation for leadership visits and client meetings.
• Manage incoming requests and prioritize them based on urgency and business impact.
• Assist with administrative and operational activities assigned by senior leadership.
• Identify opportunities to improve administrative processes and introduce efficient ways of working.
• Handle sensitive information professionally and maintain strict confidentiality at all times.

Required Skills & Competencies

Education: Graduate in any discipline

• 4–6 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role supporting senior leadership.
• Graduate degree in any discipline; MBA/PGDM or relevant certification would be an advantage.
• Excellent written and verbal communication skills in English.
• Strong proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong calendar, meeting, travel, and event management skills.
• Excellent organizational and multitasking abilities.
• Strong stakeholder-management and interpersonal skills.
• Excellent attention to detail and follow-through.
• Ability to work independently and manage competing priorities.
• Strong planning, coordination, and problem-solving abilities.
• Professional and polished communication style.
• High level of integrity and ability to handle confidential information.
• Ability to work with senior executives and cross-functional teams.
• Strong documentation, reporting, and presentation skills.

Regards,

Chetan Gurudev

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