Executive Assistant

Key Responsibilities

• Manage the CBOs calendar, meetings, appointments and schedules.
• Coordinate with internal teams and external stakeholders on behalf of the CBO.
• Prepare meeting agendas, presentations, MIS reports, minutes of meetings and follow-up trackers.
• Track important action items and ensure timely closure with concerned teams.
• Handle business-related correspondence, emails and documentation.
• Support the CBO in preparing business reviews, management reports and presentations.
• Coordinate customer/vendor meetings, visits and business discussions.
• Maintain confidentiality of sensitive business and management information.
• Organise travel arrangements, itineraries and other logistics as required.
• Follow up with various departments for data, reports and updates required by the CBO.
• Assist in monitoring key business activities, deadlines and deliverables.
• Coordinate and support management meetings and review meetings.
• Perform other responsibilities assigned by the CBO/Management.

Desired Candidate Profile

• Graduate/Postgraduate with 5–8 years of relevant experience as an Executive Assistant, Management Assistant, Business Coordinator or similar role.
• Excellent communication and interpersonal skills.
• Strong coordination and follow-up skills.
• Excellent proficiency in MS Office – Excel, PowerPoint and Word.
• Good analytical and reporting skills.
• Ability to prepare professional presentations and MIS reports.
• Strong organisational and time-management skills.
• Ability to handle confidential information with discretion.
• Should be proactive, dependable and capable of working with senior management.
• Experience in manufacturing/EMS/engineering industry would be an advantage.