Executive Assistant

About the company:

BDO is a global network of professional services firms with a presence in over 166 countries, revenue of over USD 14 billion, and experience of over 60 years. Its a leading service provider for the mid-markets with client service at its heart.

BDO India Services Private Limited (or BDO India) is the India member firm of BDO International. BDO India offers strategic, operational, accounting and tax, and regulatory advisory & assistance for both domestic and international organizations across a range of industries. BDO India is led by more than 300+ Partners & Directors with a team of over 10,000 professionals operating across 14 cities and 20 offices. We expect to grow sizably in the coming 3-5 years, adding various dimensions to our business and multiplying and increasing the current team size multi-fold.

Job Summary:

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

Roles & Responsibilities:

• Manage day to day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of the business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications:

• A Bachelor's degree in Business Administration, Management, or a related field (preferred).
• 3-4 years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.