Executive Assistant

Executive & AI Operations Assistance

Company: Insight Verge
Location: Hyderabad
Employment Type: Full-Time
Experience: Fresh MBA / 02 years

About the Role

We are looking for a smart, proactive, and trainable MBA graduate who can work closely with the leadership team and contribute beyond traditional Executive Assistant responsibilities.

The ideal candidate should be comfortable using AI tools, have strong communication and coordination skills, and be capable of converting leadership inputs into well-structured presentations, documents, trackers, and action plans.

This role will provide exposure to leadership coordination, business operations, sales support, Learning & Development, client interaction, and AI-enabled productivity.

Key Responsibilities

1. Leadership & Executive Coordination

• Manage and coordinate travel plans, calendars, meetings, and appointments for Insight Verge leadership.
• Coordinate with internal teams and external stakeholders to ensure smooth scheduling.
• Prepare meeting agendas, notes and action trackers as required.
• Maintain confidentiality while handling leadership-related information.

2. AI-Enabled Content & Documentation

• Work closely with MDs and senior leadership to understand their ideas, inputs, and requirements.
• Use AI tools effectively to convert raw inputs into structured:
• PowerPoint presentations
• Business documents
• Meeting summaries
• Reports and trackers
• Emails and communication material
• Research-based content
• Improve and refine AI-generated content to ensure it is accurate, professional, and business-ready.
• Continuously explore new AI tools and productivity techniques that can improve business efficiency.

3. Action & Follow-up Management

• Track action items and to-dos arising from leadership and team meetings.
• Follow up with relevant team members and ensure timely closure of assigned actions.
• Maintain trackers and provide regular updates to leadership.
• Identify pending items and proactively follow up rather than waiting for instructions.

4. Training & Learning & Development Support

• Conduct and coordinate post-training feedback surveys.
• Consolidate feedback and prepare summaries for leadership/client teams.
• Coordinate with client L&D teams regarding training requirements, schedules and follow-ups.
• Support the team in preparing training-related documents and presentations.

5. Sales & Faculty Coordination

• Work closely with the sales team to schedule training programs based on faculty availability and client requirements.
• Coordinate with network faculty regarding availability, schedules and program requirements.
• Communicate schedules and changes effectively with faculty, sales teams and other stakeholders.
• Maintain updated faculty availability and training schedules.

Required Skills & Qualifications

• MBA graduate, preferably from a good institute; freshers are welcome.
• Strong written and verbal communication skills.
• Good working knowledge of MS PowerPoint, Word and Excel.
• Comfortable using AI tools such as ChatGPT, Gemini, Claude, Microsoft Copilot or similar tools.
• Ability to structure information and present it in a clear and professional manner.
• Strong organizational and follow-up skills.
• Ability to manage multiple priorities and work with senior stakeholders.
• Proactive mindset with a strong willingness to learn.
• Good attention to detail and ability to maintain confidentiality.

What We Are Looking For

This is not a conventional Executive Assistant role. We are looking for someone who can gradually grow into a business operations and leadership support role.

The candidate should be:

• AI-savvy and curious
• Highly organized and dependable
• A quick learner and highly trainable
• Comfortable interacting with senior leadership
• Strong at coordination and follow-ups
• Good at creating professional presentations and documents
• Proactive rather than purely task-driven
• Able to take ownership of assignments from start to finish

Growth Opportunity

The role offers an opportunity to work directly with leadership and gain hands-on exposure to business operations, AI-enabled productivity, sales coordination, Learning & Development and client management.

A successful candidate can progressively take on greater business responsibilities beyond executive assistance and develop into a broader Business Operations / Leadership Office / AI-enabled Operations role.