Executive Assistant

Job Description

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Executive Assistant To Chief Executive Officer

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Enviseam is at the forefront of a new model of collaboration. We envision a world where the best in art and entertainment integrate seamlessly to deliver meaningful and culturally enriching experiences to audiences at scale. Enviseam exists in the space between these sectors; it is the connective tissue that joins artists, entertainers, and audiences. Enviseam delivers events and product launches that serve as defining moments for those that witness them.

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The ideal candidate will be proficient in English and Mandarin Chinese, both written and spoken.

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Responsibilities

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• Manage schedules for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings
• Take accurate and detailed minutes and notes during meetings
• Answer and respond to phone calls, communicate messages and information to company executive(s)
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Remind company executive(s) to attend important events and tasks
• Create reports and presentations
• Manage files and administration systems
• Maintain various records and documents for company executive(s)
  
  

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Qualifications

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• Highly proficient in Microsoft 365
• Highly experienced in Google Workspace
• Proficient in Adobe Creative Suite In possession of a valid Singapore driving license of any of the following classes: 3, 3A, 3C, and 3CA
• Experienced in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills
• Professionally competent at communicating, both in English and as well as in Mandarin Chinese; both in writing (typing) as well as in speaking