Executive Assistant

Role & responsibilities

To provide secretarial and administrative assistance to a portfolio of partners and/or directors. Duties include diary management, travel arrangements, time reporting, expense reporting, invoices and the provision of meeting support.

Your key responsibilities

• Managing office of the Partner (Practice Leader)
• Managing communication - responding responsibly to emails / communications with internal and external stakeholders
• Own and manage administrative operations with excellent business / commercial acumen
• Main KRA will be to free up Partner's and practice team's bandwidth from routine and operational activities
• Coordinating and supporting client facing teams, managers, HR, Accounts, Admin and IT for day to day work
• Providing timely and effective support to Partner, Director and Manager for travel and stay booking, Forex etc.
• Expense claim management for the team - collecting, processing and submitting claims in a timely and accurately
• Managing meetings, calendars, organizing meetings and presentations for the office of Partner / practice team

Skills and attributes for success

• Competent at managing responsibilities in a high-pressure and high commitment atmosphere.
• Hard Worker, Quick learner & ability to assume responsibility.
• Well-groomed appearance
• Good written and communication skills English
• Excellent analytical and troubleshooting skills
• Possess leadership skills, organizational and time management skills.
• Ability to handle multiple tasks independently and work under pressure.
• Good knowledge of computer& Microsoft Office eg: Email, Excel and Word
• Demonstrated ability to adapt to changing business environment
• Good typing speed

To qualify for the role you must have

• Graduate / Post Graduate in Finance or Business Management or Mass Communications / Public Relationship Management or HR
• Schooling from convent (English medium)
• Excellent know how of using computer / emails / ppts / word / xls / internet etc.