Executive Assistant

About the Role

We are looking for an Executive Assistant to partner closely with one of our co-founders. The core of this role is protecting and optimizing the cofounder's time - running a calendar that reflects true priorities and eliminating scheduling friction. This is a high-trust, high-visibility position for someone who is highly organized, proactive, and detail-oriented.

Key Responsibilities

• Own end-to-end calendar management: scheduling, prioritizing, and re-sequencing meetings to reflect the cofounder's strategic priorities

• Proactively resolve scheduling conflicts, double-bookings, and time-zone challenges across internal and external stakeholders

• Prepare daily/weekly briefings: agendas, attendee context, background material, and follow-ups needed ahead of each meeting

• Coordinate complex, multi-stakeholder meetings and offsites, including logistics, room/video setups, and pre-reads

• Manage domestic and international travel itineraries in sync with the calendar, optimizing for time and cost efficiency

• Track action items and follow-ups from meetings to ensure timely closure without the cofounder needing to chase

• Handle expense reports, correspondence, and other administrative support as needed

• Act as a gatekeeper and first point of contact, representing the cofounder's tone and priorities professionally with internal and external stakeholders

What We're Looking For

• 3-5 years of experience as an Executive Assistant or Chief of Staff-adjacent role supporting a founder, CXO, or senior leader, with heavy calendar ownership

• Demonstrated ability to manage a complex, high-volume calendar across multiple time zones and stakeholder types

• Excellent written and verbal communication; comfortable interfacing with investors, board members, and senior executives

• High discretion and comfort handling confidential and sensitive information

• Strong command of calendar and scheduling tools (Google Workspace/Outlook), and comfort adopting new productivity tools

• Flexibility for early/late hours as per given schedules