Executive Assistant

Porch Group is a leading vertical software and insurance platform and is positioned to be the best partner to help homebuyers move, maintain, and fully protect their homes. We offer differentiated products and services, with homeowners insurance at the center of this relationship. We differentiate and look to win in the massive and growing homeowners insurance opportunity by

1) providing the best services for homebuyers

2) led by advantaged underwriting in insurance

3) to protect the whole home.

As a leader in the home services software-as-a-service (SaaS) space, we've built deep relationships with approximately 30 thousand companies that are key to the home-buying transaction, such as home inspectors, mortgage companies, and title companies.

In 2020, Porch Group rang the Nasdaq bell and began trading under the ticker symbol PRCH. We are looking to build a truly great company and are JUST GETTING STARTED.

Job Title: Executive Assistant

Location: India

Shift : Night Shift

Workplace Type: Remote

Job Summary

The future is bright for Porch Group, and we'd love for you to be a part of it as our Executive Assistant.

The Executive Assistant role at Porch is a key role. Executive Assistants are responsible for managing the calendars and travel for the CEO, CFO, and other senior leaders. The Porch c-suite depends on their EA team to act and make decisions independently and with excellent judgement in highly visible and critical matters with Porch executives and senior leaders, external c-suite, and Board members.

What You Will Do As An Executive Assistant

• Manage the CFO's calendar and communications, ensuring that their time is used in the most effective and impactful manner. While this includes maintaining regular meeting cadences, it also includes triaging and prioritizing all time demands, both internal and external. Further, it includes ensuring meetings are positioned for efficient and effective outcomes with well-prepared attendees and materials.
• Manage and optimize the calendars of the VP Finance, CP Corp Controller, Head of IR, and Head of Corporate Development, scheduling and prioritizing internal and external meetings.
• Arrange complex travel schedules for executives, including flights, accommodations, transportation, and itineraries for both business and personal needs.
• Coordinate logistics for events and meetings such team offsites, investor meetings, etc. including securing venues, preparing materials, and managing technology.
• Manage employee company anniversaries calendar and facilitate celebratory communications or events.
• Prepare agendas, take detailed meeting notes, and follow up on action items for senior leadership, team, and board meetings.
• Oversee the preparation of presentations and supporting documents for meetings led by executives and senior leadership.
• Act as a liaison for cross-functional stakeholders, ensuring seamless communication and follow-up.
• Collaborate on strategic initiatives and cross-departmental projects, partnering with senior leaders across the organization to ensure completion of deliverables.
• Develop a deep understanding of company operations, policies and procedures.
• Facilitate company-wide meetings such as all-hands, coordinating logistics, presentations, and attendee management.
• Maintain trackers, dashboards, and tools for monitoring progress on goals, projects, and key performance indicators (KPIs).
• Provide scheduling and logistical support to the finance, and corporate development teams as needed.
• Contribute special projects and administrative tasks for the executive and senior leadership team.
• Manage schedules and provide administrative support related to key departmental milestones, including earnings calls, investor relations, and legal initiatives.
• Provide ad hoc personal assistance to the CFO for family logistics, personal calendaring, and other special requests as needed.
• Step in to support the executive assistant team when needed, balancing workloads and addressing time-sensitive tasks.

What You Will Bring As An Executive Assistant

• Bachelor's degree in Business Administration, or related field experience.
• 7+ years of experience providing executive-level support, preferably to CFO & finance leaders in a fast-paced, public company environment.
• Proven ability to manage complex projects across multiple departments, such as Finance, Investor Relations, or Corporate Development.
• Deep understanding of corporate structures, earnings cycles, investor relations, and regulatory deadlines, with experience managing related meetings and materials.
• Skilled in MS Suite, including PowerPoint, Word, Outlook, Excel.
• Familiarity with tools such as DocuSign, Adobe Acrobat, and collaboration platforms (e.g., Teams, Zoom).
• Experience with tools or systems relevant to public companies, such as investor relations platforms, and financial analytics tools, a plus.
• Notary experience is a plus.
• Has a well-developed and refined organizational system that ensures the ability to execute results consistently and also includes a framework for anticipating future needs and proactively executing on future needs. Demonstrates precision in managing highly complex schedules, projects, and competing priorities with efficiency and accuracy.
• Highly skilled in crafting clear, polished, and appropriately calibrated communications for both internal and external audiences. Demonstrates strong judgment in adapting tone, style, and content to align with stakeholders ranging from senior executives and board members to investors, partners, and external constituents. Capable of drafting professional correspondence, preparing executive level reports, and ensuring consistency, accuracy, and message alignment across all channels.
• Demonstrates exceptional accuracy and thoroughness in all work products, consistently producing error-free materials even under time pressure. Exercises rigorous follow through, ensuring details are not only captured but verified, aligned, and executed correctly across financial materials, executive communications, and complex workflows. Anticipates dependencies and downstream impacts to ensure nothing is overlooked.
• A trusted steward of sensitive information, maintaining the highest levels of confidentiality and professionalism.
• Anticipates challenges and proactively seeks solutions, with a focus on preventing issues before they arise.
• Acts as a trusted advisor to executives, fostering collaboration among internal and external stakeholders.
• Demonstrated ability to build and sustain relationships with high-level executives, board members, investors, and external partners.
• Comfortable stepping into team leadership or support roles, mentoring staff, and balancing team-wide priorities when needed.
• Able to act as an influencer in the most difficult situations within a team.
• Creates formal networks involving coordination among groups.
• Thrives in high-pressure environments, managing last-minute changes and urgent tasks with poise and adaptability.
• Maintains an unwavering commitment to accuracy, producing work of the highest quality even under tight deadlines.
• Operates with a high degree of autonomy and independent judgement, displaying initiative and tackling challenges.
• Proven experience working with US based business teams
• Excellent written and communication skills in English language
• Workspace: A quiet space to work, an internet connection of at least 30 Mbps download | 10 Mbps upload