Executive Assistant

Role Overview:

We are looking for an Executive Assistant to provide comprehensive administrative, operational, and coordination support our team in Kochi. .

The ideal candidate should be highly organised, detail-oriented, proactive, and comfortable coordinating with multiple stakeholders including Partners, Managers, internal teams, vendors, and clients.

Key Responsibilities:

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Handle ad-hoc requirements and administrative tasks as needed.

Qualifications:

• Graduate with 1-2 years of experience in an Executive Assistant, Business Support, Audit Support, Practice Support, or similar role.
• Candidates with exposure to billing, invoicing, documentation, MIS, reconciliation, or stakeholder coordination will be an advantage.