Executive Assistant

Executive Assistant

Location: Hyderabad

Job Summary

Presentation of the Refractory Abrasives Construction Business Area, in a nutshell:

• 1.4bn sales
• 4,050 employees
• 39 industrial sites in 15 countries
• 4,500+ customers serviced in 95 countries

3 Technology Centres in Austria, China Lyon, France

Reporting to the India Sales Director - Imerys India Country Chairman, the Executive Assistant is in charge of ensuring that building and related services are meeting the needs of the Imerys employees and provide a suitable environment for work. He/ She ensures secretarial and smooth administrative support to several Directors Managers. The position would also be acting as the Communication Manager for Imerys in India and would be pivotal in ensuring Imerys India activities are updated on the Intranet and coordination for various exhibitions and conferences.

Scope

Imerys India and RAC BA India/ Middle East related activities, primarily that of Hyderabad Office, support to Vizag Plant / Office as needed and any new office / plant in India when needed.

Key Tasks and Responsibilities

Safety

• Ensure Office is safe and hazard free and Covid safety in the workplace
• Organise periodic Safety Meetings
• Maintain a clean, uncluttered and safe office environment

Office Management Efficiency

• Maintain and discharge all Administrative functions in a prompt and efficient manner including
  • Periodic clearing of payments for trade associations, newsletters and memberships
  • Managing of Annual Maintenance Contracts (Negotiations, Service Payments)
  • Dispatch Entry for all shipments/ materials/ parcels outgoing by courier or hand

IT Telecom Support Coordination

• Ensure trouble free and smooth operations for all communication hardware and services for office, team and visitors
• In coordination with respective departments (Customer Care) and service providers

Sales Support

• Support sales for logistics matters when necessary
• Own and update customers mailing lists on a regular basis
• Coordinate Customer Days with concerned managers, site team and communications for smooth and successful events

Communications

• Be the Communication Correspondent Representative for the Imerys India office and sales activities
• Oversee exhibitions, and customer events nationally
• Negotiate contracts with venues, vendors, and service providers. Budget management in line with the agreed budget for the events.
• Organise internal events, meetings, or conferences for Customer days and Imerys local / International internal meetings
• Create and manage merchandising and signage material according to Imerys guidelines.
• Assist Communications Business Partners with local communications

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.