Executive Assistant

Executive Assistant / Secretary

Location: Jogeshwari/Kandivali Mumbai
Department: CMDs Office – Corporate
Reporting To: President
Experience: 5–10 Years
Qualification: Any Graduate
Age: 30–35 Years

Time-8.30am -5.30 pm

only 1st and 3rd Saturday will be holiday
Gender Preference: Female
Industry: Open to All Industries
Compensation: As per Company Policy

Job Summary

We are looking for a highly organized, professional, and proactive Executive Assistant / Secretary to support the President and manage day-to-day administrative and secretarial responsibilities. The ideal candidate should have excellent communication and drafting skills, strong coordination abilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage the President’s calendar, appointments, meetings, and schedules.
• Coordinate meetings, conferences, interviews, and appointments with internal and external stakeholders.
• Gather, compile, and present relevant information as required.
• Handle routine secretarial activities, including drafting letters, taking dictation, and typing correspondence.
• Prepare, maintain, and regularly update reports and required information.
• Maintain databases, visiting card folders, records, and an organized filing system.
• Coordinate travel arrangements, ticketing, accommodation, and other travel requirements as needed.
• Handle confidential information and correspondence with discretion.
• Support the President in day-to-day administrative and coordination activities.
• Conduct information sourcing and research on business-related matters, new technologies, industry developments, and internationally recognized work practices.
• Follow up on assigned tasks and ensure timely completion.
• Manage multiple priorities while maintaining accuracy and professionalism.

Key Skills & Competencies

• Excellent verbal and written communication skills.
• Excellent drafting and correspondence skills.
• Strong organizational and coordination abilities.
• Good time management and multitasking skills.
• Sound knowledge of MS Office and basic computer applications.
• Professional and presentable personality.
• Ability to handle confidential information with discretion.
• Disciplined, punctual, proactive, and detail-oriented.
• Ability to work independently and manage priorities effectively.

Ideal Candidate

The ideal candidate should be a mature, well-organized, and dependable professional who can efficiently manage executive-level coordination and secretarial responsibilities while maintaining a high level of confidentiality and professionalism.

Interested candidates can share their updated CVs for consideration.

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