Executive Assistant

# **Executive Assistant Job Description**

## **Position**

**Executive Assistant t**

## **Department**

Equity Broking

## **Location**

Jaipur, Rajasthan

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## **About the Role**

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Regional Head – Equity Broking. The ideal candidate will play a critical role in ensuring smooth day-to-day operations by managing schedules, coordinating with internal teams and branch offices, preparing reports, and facilitating effective communication across the region.

This role requires excellent organizational skills, the ability to maintain confidentiality, and a proactive approach to handling multiple priorities in a fast-paced financial services environment.

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## **Key Responsibilities**

* Manage the Regional Head's calendar, appointments, meetings, and travel arrangements.

* Coordinate daily schedules and ensure timely follow-up on business priorities.

* Prepare MIS reports, business presentations, dashboards, and management reports.

* Coordinate with branch managers, sales teams, operations, compliance, and support functions for timely execution of business initiatives.

* Assist in monitoring regional sales performance and business targets.

* Prepare business correspondence, reports, emails, and official documents.

* Maintain confidential records, files, and management documentation.

* Organize internal meetings, review calls, branch visits, and leadership events.

* Track pending approvals, business updates, and key deliverables across the region.

* Coordinate with HR, Finance, Operations, and Compliance teams for administrative requirements.

* Support the Regional Head in strategic planning, project coordination, and business reviews.

* Ensure proper documentation and record management in accordance with company policies.

* Handle additional administrative and coordination responsibilities as assigned by the Regional Head.

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## **Desired Skills & Competencies**

* Excellent verbal and written communication skills.

* Strong organizational and multitasking abilities.

* High level of professionalism and confidentiality.

* Strong analytical and problem-solving skills.

* Ability to work under pressure and manage multiple priorities.

* Excellent coordination and stakeholder management skills.

* Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Google Workspace.

* Strong knowledge of MIS reporting and business documentation.

* Attention to detail with excellent follow-up skills.

* Self-motivated, proactive, and able to work independently.

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## **Preferred Qualifications**

* Bachelor's degree in Business Administration, Commerce, Management, Finance, or a related field.

* MBA or Postgraduate qualification will be an added advantage.

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## **Work Details**

* **Employment Type:** Full-time

* **Work Mode:** On-site

* **Location:** Jaipur, Rajasthan

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## **Compensation & Growth**

* Competitive salary based on experience and qualifications.

* Opportunity to work directly with senior leadership in a fast-growing financial services organization.

* Exposure to regional business strategy, sales management, and cross-functional leadership.

* Career growth opportunities within the Equity Broking and Financial Services domain.

* Dynamic and collaborative work environment with continuous learning opportunities.