Executive Assistant

Key Responsibilities

Administrative Support

• Maintain executive calendars, schedule appointments, and coordinate meetings.
• Assist with travel planning, itineraries, and logistical arrangements.
• Prepare meeting notes, presentations, reports, and daily communication materials.

Coordination & Communication

• Act as a liaison between the executive office and internal departments (clinical, nursing, admin, HR, finance, etc.).
• Draft and manage emails, letters, and internal communication on behalf of the management.
• Follow up on pending tasks, project timelines, and action items.

Operational Assistance

• Assist with daily hospital administrative operations as guided by senior management.
• Coordinate hospital events, audits, team meetings, and review sessions.
• Maintain proper documentation, MIS reports, and data sheets required for executive review.

Documentation & Reporting

• Maintain both digital and physical filing systems.
• Support preparation of monthly reports, operational dashboards, and performance summaries.

Hospital-Specific Responsibilities

• Coordinate with doctors, clinical staff, and front-office teams for schedule alignment and operational updates.
• Assist in patient-related escalations or follow-ups when required.
• Ensure adherence to hospital SOPs and compliance practices in all documentation and interactions.

Qualifications

Education

• Bachelors degree in any discipline (Business Administration/Healthcare/Management preferred).
• Additional certifications in office administration or executive support are a plus.

Experience

• 05 years of experience in administration, coordination, or executive assistant roles.
• Freshers with excellent communication and organizational skills are encouraged to apply.
• Prior experience in healthcare or hospital administration is an added advantage.

Key Skills & Competencies

• Strong written and verbal communication skills (English & Tamil preferred).
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint) and email tools.
• Ability to handle confidential information with discretion.
• High level of professionalism, patience, and attention to detail.
• Ability to work in a fast-paced hospital environment with minimal supervision.

Working Conditions

• On-site role at Ojas Maxivision Eye Hospital, Mumbai
• May require occasional extended hours based on operational needs.