Executive Assistant To the Secretary / Management

Job Description: Executive Assistant to the Secretary / Management

Position Overview

We are seeking a highly organised, proactive and dependable Executive Assistant to the Secretary of a reputed Educational Society operating multiple engineering, dental, pharmacy, polytechnic, arts and science institutions across Telangana and Andhra Pradesh.

The Secretary also oversees a diversified food business comprising manufacturing facilities and a bakery chain in Visakhapatnam and surrounding districts. The Executive Assistant will provide comprehensive administrative and coordination support across both the education and food-business verticals.

Key Responsibilities

• Manage the Secretary's calendar, appointments, meetings and daily priorities.
• Prepare daily and weekly schedules, meeting agendas, briefing notes and follow-up trackers.
• Coordinate with the heads of educational institutions, corporate-office teams, factory management and bakery business units.
• Collect, consolidate and analyse MIS reports from various institutions and business divisions.
• Prepare presentations, reports, dashboards, meeting minutes and management summaries.
• Track decisions, commitments and action points, and ensure timely closure by the respective teams.
• Plan and coordinate domestic and international travel, including transportation, accommodation, itineraries and meeting schedules.
• Organise management reviews, institutional meetings, business reviews and external appointments.
• Screen and prioritise correspondence, telephone calls, meeting requests and official communications.
• Draft professional emails, letters, circulars and other correspondence on behalf of the Secretary.
• Maintain confidential records and handle sensitive institutional and business information with discretion.
• Coordinate with internal and external stakeholders, including senior management, government officials, industry representatives, academic leaders and business partners.
• Provide timely updates on critical issues requiring the Secretary's attention.
• Accompany the Secretary on official travel and institutional or business visits whenever required.
• Support special projects and other responsibilities assigned by the Secretary.

Qualification and Experience

• MBA from a recognised university or institution.
• 5 to 10 years of relevant experience as an Executive Assistant, Executive Secretary, Management Coordinator or in a similar role supporting senior leadership.
• Experience in education, food manufacturing, FMCG, hospitality or a multi-unit organisation will be an advantage.
• Preferred age profile: approximately 3035 years, subject to suitability, experience and applicable employment norms.

Required Skills and Competencies

• Excellent planning, coordination and time-management skills.
• Strong proficiency in Microsoft Excel, PowerPoint, Word and digital productivity tools.
• Ability to prepare and interpret MIS reports and management dashboards.
• Excellent written and verbal communication skills in English.
• Working knowledge of Telugu and Hindi will be an advantage.
• Strong follow-up, documentation and stakeholder-management capabilities.
• Ability to manage multiple priorities across geographically dispersed institutions and business units.
• High degree of confidentiality, integrity, maturity and professional judgement.
• Proactive, resourceful and solution-oriented approach.
• Willingness to travel frequently across Telangana and Andhra Pradesh.
• Ability to work independently and remain accessible when urgent coordination is required.

Preferred Candidate Profile

The ideal candidate will be a mature and energetic professional who can function as the Secretary's trusted coordination partner. The candidate should be capable of bringing structure to a demanding schedule, obtaining timely information from multiple units, monitoring execution and ensuring that important decisions are followed through to completion.

Job Location

Base Location: Hyderabad

Travel: Frequent travel across Telangana and Andhra Pradesh, including Visakhapatnam and surrounding districts.

How to Apply

Interested candidates may send their updated resume to [email removed], mentioning the following details:

• Current designation and organisation
• Total and relevant experience
• Current CTC
• Expected CTC
• Notice period
• Present location

Email subject: Application for Executive Assistant to Chairman / Management

Only shortlisted candidates will be contacted for further discussions.