Executive Assistant To the Founder & CEO

Job Summary

Executive Assistant to the Founder CEO

Location: Bangalore

Company: Atlas Systems

Reports to: Founder CEO

Role Overview

We are seeking a highly strategic, detail-oriented, and proactive Executive Assistant to serve as a trusted partner to the Founder CEO.

This is not a traditional administrative role. This position requires someone who can operate with discretion, anticipate needs, manage executive operations, coordinate cross-functional priorities, and ensure seamless execution of high-impact initiatives across geographies.

The ideal candidate thrives in a fast-paced, growth-oriented environment and can balance strategic thinking with flawless execution.

Key Responsibilities

• Executive Operations Calendar Management
  • Own and optimize the CEO s calendar across multiple time zones (US, India, APAC)
  • Prioritize meetings aligned to strategic objectives
  • Prepare agendas, pre-reads, and briefing notes
  • Ensure disciplined follow-up and action tracking
• Strategic Initiative Support
  • Support quarterly and annual planning cycles
  • Track CEO-level goals and cross-functional initiatives
  • Assist in preparation of board decks, investor materials, and executive presentations
  • Monitor progress on key revenue, product, and expansion initiatives
• Communication Stakeholder Management
  • Draft executive-level communications (internal announcements, partner outreach, investor updates)
  • Coordinate with senior leaders across Sales, Product, Delivery, and Finance
  • Serve as liaison between CEO and leadership team
  • Maintain confidentiality with sensitive corporate matters
• Travel Event Coordination
  • Manage domestic and international travel logistics
  • Coordinate executive participation in conferences, summits, and client events
  • Prepare briefing materials for strategic meetings
• Process Optimization
  • Identify inefficiencies in executive workflows and improve them
  • Establish systems for document management and meeting cadence
  • Support automation using AI tools and digital workflows

Ideal Candidate Profile

• 5-10+ years supporting C-suite executives, preferably in a tech or product company
• Strong business acumen and ability to understand financial, product, and strategic discussions
• Exceptional written and verbal communication skills
• High discretion and emotional intelligence
• Strong organizational and project management skills
• Comfortable working across US and India time zones
• Proficiency in Microsoft 365, Google Workspace, PowerPoint, Excel, and modern AI productivity tools

What Success Looks Like

• CEO calendar aligned 100% to strategic priorities
• Clean action tracking and accountability system in place
• Board and quarterly decks prepared seamlessly
• Proactive anticipation of executive needs
• Measurable increase in CEO bandwidth for strategy, clients, and growth

Personal Attributes

• Calm under pressure
• Structured thinker
• Bias toward action
• Extremely detail-oriented
• Operates with ownership and accountability
• High integrity