Executive Assistant to the Dean

Position Summary:

The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Business. The EA serves as a key liaison between the Dean's office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities.

Key Responsibilities:

Administrative Support

• Manage the Dean's calendar, schedule meetings, and coordinate appointments, travel, and logistics
• Draft, review, and manage correspondence, reports, presentations, and meeting materials
• Organize and maintain records, files, and documentation in a systematic and secure manner
• Prepare and process expense claims, reimbursements, and procurement requests

Communication & Liaison

• Act as the primary point of contact for internal and external communications to the Dean's office
• Coordinate with faculty, staff, students, and external partners on behalf of the Dean
• Assist in drafting and editing speeches, emails, and official communications. Also manage the Dean's email & related communication.

Operational & Strategic Support

• Significant exposure to managing the Accreditations and Rankings from the Dean's office.
• Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking.
• Support project tracking, reporting, and deadline management for initiatives led by the Dean.
• Coordinate faculty-level events, workshops, guest lectures, and committee meetings.

Confidentiality & Discretion

• Handle sensitive and confidential information with a high degree of professionalism.
• Maintain discretion in managing personnel matters, academic issues, and institutional strategies.

Required Qualifications:

• Bachelor's degree in Communication, Business Administration, or related field. Master's preferred.
• 5+ years of experience in a similar executive support role, preferably in an academic environment.
• Excellent organisational, communication, and interpersonal skills.
• Strong proficiency in Microsoft Office Suite and project management tools.
• Ability to multitask, prioritise effectively, and work independently under pressure.

Desirable Attributes:

• High level of professionalism, discretion, and attention to detail.
• Proactive and anticipatory problem-solving skills.
• Familiarity with academic governance and faculty operations.
• Ability to build strong working relationships across diverse teams.