Executive Assistant To the CEO - Immediate Joiner - Hebbal

Person is interested to do WFO from Monday to Saturday.

Role Purpose

To enable the CEO to operate effectively by managing priorities, driving follow-through and ensuring disciplined coordination across commercial, manufacturing, finance, HR and strategic initiatives.

Key Responsibilities

• Manage the CEOs calendar, meetings, travel, correspondence and daily priorities.
• Prepare agendas, presentations, reports, briefing notes and minutes for leadership, board and investor meetings.
• Maintain a CEO Action Tracker with clear owners, deadlines and status updates.
• Follow up with functional heads to ensure decisions and commitments are executed on time.
• Coordinate the company’s weekly and monthly operating reviews across sales, production, quality, supply chain, finance and HR.
• Consolidate MIS and dashboards covering sales, pipeline, production, rejection, inventory, dispatch, collections, costs and key risks.
• Support investor communication, board documentation and confidential strategic projects.
• Coordinate customer meetings, plant visits, partnership discussions and important external engagements.
• Review incoming matters, identify priorities and escalate critical issues promptly.
• Ensure meeting decisions are documented, communicated and taken to closure.
• Maintain structured records of contracts, approvals, policies and important CEO communications.
• Work closely with the founders, leadership team and functional heads while maintaining strict confidentiality.
• Support special initiatives such as capacity expansion, new-market entry, sustainability certifications and strategic partnerships.
• Anticipate bottlenecks and proactively remind stakeholders before deadlines are missed.

Key Performance Indicators

• Timely closure of CEO action items
• Accuracy and punctuality of MIS and meeting documents
• Effectiveness of meeting preparation and follow-through
• Calendar and travel-management efficiency
• Quality of coordination across functions
• Responsiveness to customers, investors and key stakeholders
• Confidentiality, professionalism and reliability

Ideal Profile

• Graduate or postgraduate with 5–8 years of experience supporting a CEO, promoter or senior business leader
• Strong business communication, analytical and presentation skills
• Advanced proficiency in Excel, PowerPoint and digital productivity tools
• High ownership, discretion and attention to detail
• Ability to work across functions and respectfully drive senior colleagues toward closure
• Comfortable operating in a fast-growing manufacturing and sustainability-led business

This position should function as the CEO’s execution and coordination partner—not merely as an administrative support role.