Executive Assistant To National Sales Head (Contractual)

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to the National Head of Sales (NHS). The role will provide high-level administrative, analytical, and coordination support to the NHS, ensuring effective management of priorities, sales reviews, communication, and business deliverables.

The ideal candidate should be comfortable working in a fast-paced, dynamic sales environment, possess strong stakeholder management skills, and have the ability to manage multiple priorities with a high degree of confidentiality and ownership.

Key Responsibilities ;

Executive & Administrative Support

• Manage the NHSs calendar, meetings, appointments, and travel schedules.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and relevant documents.
• Maintain a structured tracker of key priorities, action items, and deliverables for the NHS.
• Ensure timely follow-up and closure of action points arising from leadership meetings.
• Handle confidential information and communications with discretion.
• Support the NHS in managing day-to-day administrative requirements.

Sales & Business Coordination

• Coordinate and consolidate sales reports, MIS, and business updates from various regions/functions.
• Track key sales KPIs, targets, achievements, and business priorities.
• Coordinate with Regional/Zonal Sales Heads and other stakeholders to ensure timely submission of business updates.
• Follow up on key business initiatives and ensure timely execution of agreed action points.
• Maintain trackers for critical business projects and highlight delays, gaps, and pending actions.

Stakeholder Management

• Act as a key coordination point between the NHS and internal stakeholders across Sales, Marketing, Finance, HR, Supply Chain, and other functions.
• Facilitate effective communication and follow-ups across multiple stakeholders.
• Coordinate leadership visits, customer meetings, market visits, and sales events as required.
• Build strong working relationships with stakeholders across different levels of the organisation.

Data & MIS

• Develop and maintain sales MIS and performance trackers.
• Ensure accuracy and timeliness of reports shared with the NHS and senior leadership.

Candidate Profile

• Graduate/Postgraduate with relevant experience in an Executive Assistant, Business Coordination, Sales Operations, MIS, or similar role.
• Prior experience supporting a senior business leader, preferably within a sales-driven organisation, will be an advantage.
• Strong proficiency in MS Excel and PowerPoint is mandatory.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Ability to work with large volumes of data and prepare concise, management-ready reports.
• Strong follow-up and stakeholder management skills.
• High level of ownership, confidentiality, and attention to detail.
• Ability to work independently, anticipate requirements, and proactively manage priorities.
• Comfortable working in a fast-paced environment with multiple and changing priorities.