Executive Assistant To MD

Role & responsibilities

Calendar Optimization: Act as the primary gatekeeper for the executives schedule; proactively manage, prioritize, and optimize daily, weekly, and monthly calendars.

Meeting Coordination: Schedule and coordinate a high volume of internal team meetings, cross-functional alignments, and high-level external stakeholder appointments across multiple time zones.

Stakeholder Relations: Serve as a professional liaison between the executive office and external partners, clients, and internal teams, ensuring smooth communication and relationship management.

Secretarial Support: Attend key leadership meetings to capture comprehensive, accurate, and concise Minutes of Meetings (MoM).

Documentation & Circulation: Promptly draft and circulate meeting summaries and key decisions to all relevant participants and stakeholders.

Accountability & Follow-up: Proactively track action items, deadlines, and deliverables resulting from meetings, sending gentle reminders to owners to ensure timely execution.

Comprehensive Travel Planning: Oversee complete travel logistics for domestic and international trips, such as booking flights

Itinerary Creation: Design detailed, minute-by-minute travel itineraries that include flight details, hotel confirmations, meeting locations, and local contact information.

Freshers who have completed Executive Assistant Course can also apply