Executive Assistant To Managing Director

About the Role

We are looking for a smart, organized, and proactive Executive Secretary to support the Managing Director in day-to-day administrative and coordination activities. This role is ideal for fresh graduates or candidates with up to 5 years of experience who are eager to build a career in executive support and administration.

Candidates residing in and around Whitefield are preferred due to the location and work requirements.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, and meetings.
• Coordinate internal and external meetings and prepare meeting schedules.
• Handle correspondence, emails, phone calls, and official communications.
• Prepare presentations, reports, MIS reports, and business documents as required.
• Arrange travel bookings, accommodation, and itineraries for official trips.
• Maintain confidential records, files, and documents.
• Follow up with internal departments on pending tasks and action items.
• Draft letters, memos, meeting minutes, and other administrative documents.
• Assist in organizing company events, meetings, and conferences.
• Coordinate with clients, vendors, and stakeholders professionally.
• Ensure smooth office administration and support the Managing Director in daily operations.

Required Skills

• Good communication skills in English (written and verbal).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Good communication , interpersonal and coordination skills.
• Positive attitude and willingness to learn.

Qualification

• Bachelor's Degree in any discipline.

Preferred Candidate Profile

• Residing in or around Whitefield, Bengaluru.
• Ability to maintain confidentiality and professionalism.
• Good communication and interpersonal skills.
• Candidates who have completed a Secretarial Practice course will be preferred.

Location Preference: Whitefield, Brookefield, Kadugodi, Varthur, Hoodi, KR Puram, Marathahalli, Mahadevapura, and nearby areas.