Executive Assistant To Managing Director

Job Summary

We are looking for a proactive and well-organized Executive Assistant to the Managing Director to manage executive coordination, task follow-ups, communication, scheduling and research. The ideal candidate should be reliable, professional and excellent at getting tasks executed through effective follow-up.

Key Responsibilities

• Coordinate and follow up on tasks assigned by the MD with HODs, employees and external stakeholders.
• Maintain task trackers, timelines and ensure timely closure of assignments.
• Coordinate meetings, appointments, calls and the MDs daily schedule.
• Draft and manage routine emails, letters and official correspondence.
• Track important emails and ensure timely responses from concerned teams.
• Conduct internet-based research and prepare summaries/reports as required.
• Coordinate with HODs and senior management to ensure execution of MD’s instructions.
• Escalate delays, pending matters and critical issues to the MD.
• Handle confidential professional and personal assignments with discretion.
• Provide daily updates on completed, pending and overdue tasks.

Candidate Profile

• Graduate in any discipline with 3–5 years of relevant experience.
• Experience as an Executive Assistant, Personal Assistant, Secretary or Office Coordinator preferred.
• Excellent communication and written English skills.
• Strong follow-up, coordination and task-management abilities.
• Good working knowledge of MS Excel, Word and Internet research.
• Ability to manage multiple priorities and work under pressure.
• High level of integrity, ownership, confidentiality and professional maturity.
• Ability to coordinate confidently with HODs and senior management.