Executive Assistant To Managing Director

Role & responsibilities

1. Position Purpose

The Executive Assistant to the Managing Director will provide high-level executive, analytical, coordination and execution support to the MD, enabling effective management of strategic priorities, plant operations, business performance, governance and key stakeholder relationships

Key Responsibilities

A. MD Office & Executive Support

• Manage the MD's calendar, meetings, appointments and priorities.
• Coordinate internal and external meetings involving the MD.
• Prepare meeting agendas, briefing notes and background information.
• Record key decisions and action points from MD meetings.
• Maintain a structured MD Action Tracker.
• Follow up with concerned executives on action items and deadlines.
• Escalate delays, bottlenecks and critical unresolved issues to the MD.
• Ensure timely availability of reports, presentations and documents required by the MD.

B. Documentation & Presentation

Prepare high-quality:

• MD briefing notes
• Management presentations
• MIS reports
• Business review presentations
• Project reports
• Meeting minutes
• Action trackers
• Dashboards
• Business correspondence
• Management summaries
• Decision notes

The EA should be capable of presenting complex business information in one-page executive formats.

Preferred candidate profile

Technical / Analytical Skills

• Advanced MS Excel
• PowerPoint
• MIS preparation
• Dashboard development
• Data analysis
• Power BI preferred
• ERP knowledge preferred SAP/Oracle/other ERP
• Project management tools

Management Skills

• Stakeholder management
• Follow-up
• Meeting management
• Executive communication
• Problem solving
• Decision-support analysis
• Coordination
• Time management
• Prioritisation

Personal Attributes

• High integrity
• Confidentiality
• Ownership
• Accountability
• Diligence
• Achievement orientation
• Strong attention to detail
• Proactive approach
• Business maturity
• Assertiveness with professionalism
• Ability to work under pressure
• Strong written and verbal communication