Executive Assistant To Managing Director

JOB DESCRIPTION
Executive Assistant to Managing Director Technical
1. POSITION DETAILS
ParticularDetailsPositionExecutive Assistant to Managing Director TechnicalDepartmentMD Office / CorporateReporting ToManaging DirectorExperience410 YearsQualificationBE / B.Tech Mechanical / Chemical / Production / relevant Engineering disciplineIndustry PreferenceEngineering / Manufacturing / EPC / Process IndustryCTC Benchmark614 LPA, depending on experience and technical capability2. JOB PURPOSE
To support the Managing Director in business coordination, project execution, production monitoring, technical problem-solving and management reporting.
The role will act as a strong coordination link between the MD, Projects, Production, Engineering, Quality, Procurement and Plant teams, ensuring timely execution of critical business priorities.
The candidate should be technically sound, assertive, hands-on and capable of independently following up and resolving operational issues.
3. KEY RESPONSIBILITIES
A. Project & Business Coordination

• Coordinate critical projects and orders assigned by the MD.
• Track project progress, production, procurement, dispatch and customer commitments.
• Coordinate with Project, Production, Engineering, Procurement and Quality teams.
• Identify delays and bottlenecks and drive corrective actions.
• Maintain project-wise action trackers and ensure timely closure.
• Escalate critical issues to the MD with facts and proposed solutions.

B. Production & Technical Coordination

• Understand manufacturing processes, equipment and production requirements.
• Coordinate with Production and Engineering teams for technical issues.
• Read and understand engineering drawings, specifications, BOMs and technical documents.
• Support the production team in understanding drawings and technical requirements.
• Review technical issues and coordinate with Engineering / Quality for resolution.
• Be capable of discussing technical matters with engineers, supervisors and plant teams.

C. MIS, Dashboard & Management Reporting

• Prepare and maintain daily / weekly / monthly MIS for MD review.
• Develop and maintain management dashboards for:
• Order Book
• Production
• Dispatch
• Project Progress
• Procurement
• Receivables
• Critical Pending Actions

• Prepare management presentations and review decks.
• Analyse data and highlight key gaps, risks and exceptions to the MD.

D. MD Office Coordination

• Coordinate meetings and reviews with CXOs, functional heads and plant teams.
• Prepare meeting agendas, presentations and supporting data.
• Record key decisions and maintain the MD Action Tracker.
• Follow up assertively with concerned teams for closure of action points.
• Ensure important decisions and instructions of the MD are implemented within timelines.

4. REQUIRED SKILLS

• Strong Engineering / Technical knowledge
• Ability to read and interpret engineering drawings
• Understanding of manufacturing and production processes
• Strong project coordination skills
• Ability to understand and resolve technical queries
• Strong MS Excel and PowerPoint skills
• Experience in preparing MIS, dashboards and management presentations
• Strong analytical and problem-solving ability
• Excellent communication and coordination skills
• Assertive and strong follow-up capability
• Hands-on and execution-oriented approach
• Ability to work under pressure and manage multiple priorities
• Strong ownership, discipline and confidentiality

5. IDEAL CANDIDATE
The ideal candidate should be an Engineering Graduate with 410 years of hands-on experience in manufacturing / engineering / EPC / project environment, preferably having worked in roles involving Project Coordination, Production, Engineering or Management Office support.
The candidate should be comfortable working directly with the MD and senior management, visiting plants, interacting with production teams, understanding technical problems and driving their closure.
6. KEY PERFORMANCE INDICATORS

• Timely closure of MD action points
• Project and order execution tracking
• Reduction in project / production bottlenecks
• Accuracy and timeliness of MIS and dashboards
• Quality of management presentations
• Speed of resolution / escalation of technical issues
• Effective coordination between MD and functional teams
• Timely achievement of critical business commitments