Executive Assistant To Managing Director

Job Description:

• Manage calendars, meetings, appointments, and business travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and action trackers.
• Coordinate with senior management, clients, vendors, and internal teams.
• Follow up on important business decisions and ensure timely completion of action items.
• Handle confidential business and employee information with professionalism and discretion.
• Prepare daily and weekly MIS and management reports.
• Coordinate client calls, business reviews, and leadership meetings.
• Track important RCM and business KPIs and highlight pending issues for timely resolution.
• Manage emails and business correspondence, prioritizing important and time-sensitive matters.
• Support special projects, research, documentation, and business initiatives.
• Coordinate effectively between Operations, HR, Finance, Sales, and Client Success teams.
• Maintain organized records, presentations, contracts, reports, and other business documents.
• Monitor deadlines, follow-ups, and deliverables across departments.
• Assist in ensuring smooth communication and coordination between leadership and operational teams.

Preferred Candidate:

• Excellent English communication and business writing skills.
• Strong proficiency in Microsoft Excel/Google Sheets and PowerPoint.
• Excellent organizational, follow-up, and time-management skills.
• Comfortable interacting with senior executives, management teams, and US-based clients.
• Willingness to work according to US time zones when required.
• High level of confidentiality, professionalism, and attention to detail.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Proactive approach with the ability to anticipate requirements and follow through on tasks.
• Strong problem-solving and coordination skills.