Executive Assistant To Managing Director
Quality HR Services · Vapi · onsite · Posted 28d ago
Undisclosed3–6 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Job Summary
Position: PA to MD
Location: Vapi
Experience: 3 - 6 Years
Industries: Automobile
Responsibilities - Manage MDs calendar, appointments, meetings, and official schedules.
- Draft, review, and respond to professional emails, letters, and communications in fluent English.
- Prepare presentations, notes, agendas, MOMs, and reports for management meetings.
- Handle confidential information with complete discretion and professionalism.
- Act as a liaison between the MD and internal departments (Production, HR, Finance, Quality, Maintenance, etc.).
- Coordinate with plant heads, senior managers, customers, vendors, and external agencies.
- Track action points, deadlines, and ensure timely follow-up across departments and locations.
- Support smooth coordination between Vapi and Zaroli plants.
- Prepare MIS reports, dashboards, summaries, and data analysis using advanced Excel.
- Work on Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, Power Query, charts, formulas, and data validation.
- Compile and analyse operational, manpower, and performance data for MD review.
- Coordinate internal and external meetings, reviews, and board meetings.
- Arrange MDs travel, accommodation, and logistics.
- Assist the MD during plant visits, audits, and official reviews.
- Ensure smooth day-to-day functioning of the MDs office.
- Maintain organized documentation and records (physical and digital).
- Handle urgent tasks, priority matters, and ad-hoc assignments as assigned by the MD.
- Excellent spoken and written English (mandatory)
- Advanced Excel skills (mandatory)
- Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
- Excellent coordination, follow-up, and time-management skills
- Ability to handle pressure, priorities, and confidential matters
- Willingness to travel between Vapi Zaroli locations
Required Qualification: Any Graduation
Key Skills - Pa
- Md
Sourced from naukri
Skills
power queryAdvanced ExcelauditsMis ReportsLogisticsAutomobilemaintenancedata analysisData Validationfinance
About Quality HR Services
Quality HR Services
Recruitment
30
employees
2017
9 years old
Vapi, Gujarat
India
₹3.1L PA avg
Avg at Quality HR Services
About
Quality HR Services
Industries
Recruitment
Employee ratings
10 reviews
4.9/ 5
Culture
4.7
Career growth
4.6
Work-life
4.8
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