Executive Assistant To Managing Director

Executive Assistant Director Office

Location: Chennai (Sholinganallur / Injambakkam), on-site
Employment Type: Full-time
Experience: 3 – 6 years
Reports To: Director

About the Role

We are looking for a technology-savvy, AI-enabled Executive Assistant to provide strategic and operational support to the Director and senior leadership team. This is more than a traditional administrative role. You will work closely with leadership, take part in business discussions, drive follow-ups, and use technology and AI to make the leadership team more effective.

Key Responsibilities

Strategic & Business Support

• Support the Director with business strategy, research, analysis, management reporting, and process improvement.
• Prepare management reports and presentations, using AI tools to speed up analysis and drafting.

Meetings & Follow-Ups

• Attend business meetings, prepare accurate Minutes of Meeting (MOMs), and maintain action trackers.
• Proactively drive follow-ups with stakeholders to ensure timely closure of action items.
• Use AI tools to summarize meetings and prepare action trackers.

Stakeholder Coordination

• Coordinate with internal teams, external consultants, clients, vendors, and other stakeholders on behalf of the Director.
• Take ownership of assignments and execute independently with minimal supervision, escalating issues appropriately.

Communication & Documentation

• Draft, review, and manage business emails, presentations, reports, and executive communications.
• Maintain an organized digital repository of documents, reports, presentations, contracts, and confidential business information.

Executive Operations

• Manage the Director's daily schedule, calendar, meetings, travel arrangements, and priorities.

Required Qualifications

• Bachelor's degree in any discipline. Candidates from Technology, Engineering, IT, Business, or related backgrounds are encouraged to apply.
• Excellent spoken and written English.
• Strong executive communication, coordination, and organizational skills.
• Strong time-management skills, with the ability to handle multiple concurrent projects and priorities.
• Analytical mindset, with the ability to understand business context and turn discussions into clear actions.
• High level of confidentiality, integrity, and discretion in handling sensitive company and employee information.
• Willingness to overlap with North American time zones when required.

Technology & AI Skills

• Strong working knowledge of Microsoft 365 / Google Workspace and modern productivity applications.
• Hands-on familiarity with Generative AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, or equivalents.
• Experience with, or a strong willingness to use, AI-assisted meeting transcription, MOM preparation, research, presentation creation, and action-item tracking.
• Ability to learn new digital tools quickly and apply them to improve productivity and business execution.