Executive Assistant To Managing Director

Job Description:

Excellent English communication, a professional and confident presence, strong coordination and presentation skills, discretion, and 3 to 7 years of relevant experience.

Roles and Responsibilities:

Calendar & Schedule Management

• Active Gatekeeping: Manage the MDs complex calendar, prioritize meeting requests, and resolve scheduling conflicts proactively.
• Meeting Prep: Ensure the MD is fully briefed with necessary agendas, documents, and background information prior to all meetings.
• Time Optimization: Buffer time between commitments to ensure a balanced, high-efficiency daily routine.

Communication & Liaison

• Inbound/Outbound Filtering: Review, screen, and route emails, calls, and correspondence; draft professional responses on behalf of the MD when required.
• Stakeholder Relations: Act as a smooth, professional liaison between the MD and internal department heads, external clients, vendors, and VVIPs.
• Meeting Documentation: Attend high-level meetings to take precise minutes of meetings (MOMs) and track action items to closure.

Travel & Logistics Management

• End-to-End Travel: Plan and execute flawless domestic and international travel itineraries, including flights, hotels, visas, local transport, and detailed travel agendas.
• Expense Management: Track, compile, and submit the MD's travel and business expenses accurately and on time.

Special Projects & Administrative Support

• Data & Presentation: Research, compile data, and prepare high-quality PowerPoint presentations, reports, and briefs for board meetings or external events.
• Confidentiality: Maintain the highest level of discretion regarding sensitive financial, strategic, and personnel data.
• Ad-hoc Tasks: Handle personal errands or critical, time-sensitive tasks as requested by the MD to optimize their focus.