Executive Assistant To Managing Director

Role: Executive Assistant to Managing Director

Key Responsibilities

• Provide comprehensive administrative, executive and business support to the Managing Director.
• Manage the MDs calendar, meetings, appointments, calls, travel schedules and daily priorities.
• Prepare and maintain MIS reports, management dashboards, presentations, business reports and periodic management updates.
• Prepare and analyze data using MS Excel, including VLOOKUP, HLOOKUP, Pivot Tables, basic formulas, data consolidation and reporting.
• Draft and manage professional emails, letters, business correspondence, notices and official communications on behalf of the MD.
• Coordinate with internal departments, clients, vendors, business partners and other external stakeholders on behalf of the MD.
• Prepare meeting agendas, Minutes of Meeting (MoM), action-point trackers and follow-up reports.
• Closely follow up with respective departments to ensure timely completion of management-assigned tasks and commitments.
• Assist in preparing business proposals, quotations, commercial documents, presentations and management reports.
• Conduct basic market research, competitor analysis and business research as required.
• Maintain and organize important business records, documents, reports and confidential management information.
• Track the MD’s deadlines, commitments, pending action points and follow-ups, ensuring timely closure.
• Assist the MD in business development, strategic initiatives, client coordination and other management activities as required.
• Handle multiple priorities effectively while ensuring accuracy, confidentiality and timely execution of assigned responsibilities.
• Support the MD in day-to-day decision-making and coordination by providing accurate information, reports and updates.

Skills & Qualifications

• Excellent verbal and written communication skills with a professional approach.
• Strong proficiency in MS Office, particularly:
• MS Excel – Advanced
• MS PowerPoint
• MS Word
• Strong working knowledge of VLOOKUP, HLOOKUP, Pivot Tables, Excel formulas, data sorting/filtering, data consolidation and MIS preparation.
• Ability to prepare professional presentations, reports and management dashboards.
• Strong organizational, coordination and follow-up skills.
• Excellent attention to detail, accuracy and time-management abilities.
• Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.
• Strong interpersonal skills with the ability to coordinate effectively with senior management and multiple departments.
• Ability to handle confidential and sensitive business information with complete discretion.
• Proactive, responsible and solution-oriented approach to work.
• Ability to work independently with minimal supervision and take ownership of assigned responsibilities.
• Professional personality, maturity and business etiquette suitable for working closely with senior management.

Preferred Profile

• Candidates with experience as an Executive Assistant, Management Executive, Executive Coordinator, MIS Executive or similar role will be preferred.
• Prior experience supporting senior management/MD/CEO/Director-level executives will be an added advantage.
• Candidates should be comfortable working with Excel-based MIS, data analysis, reporting and management presentations.