Executive Assistant To Managing Director

Job description

• To manage the following for MD (reporting authority):
• Experience 7yr and above
• 5 Days working

His daily Calendar

Schedule meetings / appointments

Make travel arrangements

Take Dictations

Prepare and / or draft confidential documents

Email correspondence

• Able to do self-correspondence
• To prepare agenda, take minutes during meetings and follow-up on action items discussed during meeting;
• To prepare internal and external corporate documents for team members
• To provide high quality administrative and clerical assistance to the MD.
• To maintain an organized central filing system of paper and electronic documents and correspondences
• To act as the initial point of contact for MD, handle enquires and requests
• To assist MD for scheduling meeting, appointments, bookings, etc.
• To generate monthly and quarterly reports, work out necessary calculations as and when needed and take appropriate actions
• To maintain good interpersonal relationship and act as support staff in other administrative and management activities to ensure smooth functioning of the company
• To uphold a strict level of confidentiality
• Follow up with Department Head for task given
• To support in any other task given

Location - New Marine Line (5 min walking distance from Chruchgate Station / 7 min walking from CST station