Executive Assistant To Managing Director

Job Title: Executive Assistant to the Managing Director

Role Summary

Provide high-level executive, administrative, and business support to the Managing Director by ensuring seamless coordination of day-to-day operations, effective communication, stakeholder engagement, and timely execution of strategic priorities. The role requires exceptional organizational skills, multitasking ability, discretion, and a proactive approach to managing multiple assignments simultaneously.

Key Responsibilities

* Manage the Managing Directors calendar, appointments, meetings, and daily priorities.

* Coordinate and facilitate communication between the Managing Director and internal as well as external stakeholders.

* Prepare presentations, reports, meeting agendas, minutes of meetings (MOMs), dashboards, and MIS reports.

* Track key action items, monitor deadlines, and ensure timely follow-up across departments.

* Coordinate cross-functional activities to support smooth execution of business initiatives and strategic projects.

* Handle confidential information and sensitive business matters with the highest level of professionalism and discretion.

* Screen, prioritize, and manage correspondence, emails, calls, and documentation.

* Support executive meetings by coordinating logistics, preparing briefing materials, and ensuring effective follow-up.

* Assist in organizing business events, management reviews, and leadership meetings.

* Manage multiple assignments simultaneously while maintaining accuracy, quality, and adherence to timelines.

* Liaise with customers, vendors, consultants, government authorities, and other stakeholders as required.

* Anticipate administrative and operational requirements and proactively resolve issues to ensure the Managing Director’s effectiveness.

Qualifications & Skills

* Graduate (MBA or equivalent qualification preferred).

* 5+ years of experience supporting a Managing Director, CEO, or other senior executives.

* Excellent verbal and written communication skills.

* Strong organizational, coordination, and multitasking abilities.

* Ability to work independently, prioritize competing demands, and meet tight deadlines.

* High level of professionalism, integrity, confidentiality, and attention to detail.

* Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and digital collaboration tools.

* Strong interpersonal skills with the ability to interact confidently with stakeholders across all levels of the organization.