Executive Assistant to Managing Director

About Magnus

Magnus Group is a leading organization with diversified business interests in Real Estate, Pharmaceutical Warehousing, and Logistics. We are committed to operational excellence, transparency, and continuous growth. We believe in empowering our employees by providing a professional work environment, career development opportunities, and a culture that values integrity, teamwork, and innovation.

Why Should You Join Us

• Opportunity to work with a growing and professionally managed organization.
• Open and performance-driven work culture.
• Attractive compensation with career growth opportunities.
• Exposure to Accounts, Finance, and Logistics operations.
• Opportunity to work in a fast-paced pharmaceutical environment.
• Collaborative environment that encourages learning and ownership.

Job Details

Position: Personal Secretary to Director

Experience: 3–5 Years

Location: Travel to Borivali, Andheri & Palghar as required

Salary: Open To discuss

Job Purpose

The Personal Secretary to the Director will be responsible for providing high-level administrative and executive support by managing schedules, coordinating meetings, handling confidential information, and ensuring seamless communication between departments and business associates. The role requires excellent organizational skills, strong follow-up abilities, and flexibility to travel between company location.

Key Responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Handle emails, phone calls, correspondence, and confidential documents.
• Coordinate meetings, prepare agendas, and record Minutes of Meetings (MOM).
• Prepare reports, presentations, MIS, and business documentation.
• Coordinate with internal departments, clients, vendors, and business associates.
• Arrange travel, accommodation, and meeting logistics for the Director.
• Follow up on pending tasks, approvals, and project updates.
• Maintain confidential records, contracts, and important company documents.
• Assist the Director with business, administrative, and personal assignments.
• Travel between Andheri, Borivali, and Palghar offices as per business requirements.

Skills & Knowledge Requirements

• Experience: 3–5 years as a Personal Secretary, Executive Assistant, or similar role.
• Industry: Experience in Pharmaceutical Distribution, Logistics, or Supply Chain will be preferred.
• Communication: Excellent verbal and written communication skills in English.
• Software: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Coordination: Strong organizational, follow-up, multitasking, and time management skills.
• Professionalism: Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Travel: Willingness to travel regularly between Borivali, Andheri, and Palghar based on business requirements.

Qualification

• Bachelor's Degree in any discipline.
• Additional certification in Executive Assistance, Administration, or Secretarial Practice will be an added advantage.
• Experience in the Pharmaceutical Distribution industry will be preferred.