Executive Assistant To Managing Director

xecutive Assistant to Director

Employment Type

Full Time

Experience

5 10 Years

Location

Gandhidham, Gujarat

Salary

4.20 – 6.00 LPA (As per experience)

Industry

Logistics | Supply Chain | Transportation | Warehousing | CHA | Infrastructure

Functional Area

Administration | Executive Assistant | Secretarial | Management Support

Key Skills

Executive Assistant, Director Coordination, Calendar Management, MIS Reporting, Meeting Coordination, Travel Management, Confidential Documentation, MS Excel, PowerPoint, Power BI, AI Tools, Corporate Gifting, Communication Skills, Minutes of Meeting (MOM), Follow-up, Coordination, Office Administration.

Must-Have Skills

• Executive Assistant / Personal Assistant experience
• Calendar & Meeting Management
• MIS Reporting & Data Analysis
• MS Excel & PowerPoint
• Knowledge of Power BI & AI Tools

Job Description

About the Role

Kiran Group is looking for a highly organized, proactive, and technology-oriented Executive Assistant to Director to provide comprehensive executive and administrative support. The ideal candidate should have strong coordination skills, excellent communication abilities, and the capability to manage confidential information while leveraging modern tools like AI platforms and Power BI for improving productivity and reporting.

Key Responsibilities

• Manage the Director’s calendar, meetings, appointments, and priorities.
• Coordinate internal and external meetings with various stakeholders.
• Prepare Minutes of Meetings (MOMs) and ensure timely follow-ups.
• Manage travel arrangements, itineraries, and related coordination.
• Prepare MIS reports, dashboards, and management presentations.
• Use Power BI dashboards for data visualization and business reporting.
• Utilize AI tools for improving efficiency, research, documentation, and automation of routine tasks.
• Coordinate with different departments for task completion and status updates.
• Prepare professional emails, reports, presentations, and official correspondence.
• Maintain confidential documents, records, and business information.
• Track action points and ensure timely closure of assigned tasks.
• Support management reviews, business meetings, and strategic discussions.
• Assist in planning and managing corporate gifting activities for clients, employees, and business associates.
• Coordinate with vendors for gifting solutions, event requirements, and special occasions.

Desired Candidate Profile

• Graduate / MBA preferred.
• 5–10 years of experience as Executive Assistant / Personal Assistant supporting senior leadership.
• Experience working with Director, CEO, MD, or Business Heads preferred.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Excel, PowerPoint, Outlook, and Power BI.
• Hands-on experience with AI tools (ChatGPT, automation tools, productivity tools) will be preferred.
• Strong organizational, multitasking, and time management abilities.
• Ability to handle confidential information with professionalism.
• Experience in Logistics, Transport, CHA, Warehouse, Port, Infrastructure, or Manufacturing industries will be preferred.

Perks & Benefits

• Professional and growth-oriented work environment
• Opportunity to work closely with senior management
• Learning & development opportunities
• Performance-based incentives
• Exposure to business operations and strategic management activities