Executive Assistant To Managing Director

Key Roles & Responsibilities

Executive Calendar & Schedule Management

• Manage the Managing Director's calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, business appointments, and important engagements.
• Manage meeting priorities and ensure the MD is adequately briefed and prepared.
• Coordinate travel schedules and itineraries whenever required.

Meeting & Board Coordination

• Organise and coordinate Board Meetings, Management Meetings, departmental meetings, and project review meetings.
• Prepare meeting agendas, presentations, briefing notes, and supporting documents.
• Record and prepare Minutes of Meetings (MoM).
• Track action points and ensure timely follow-up and closure with concerned stakeholders.

Department & Project Coordination

• Coordinate with Projects, Sales, Marketing, Finance, HR, Legal, Engineering, Procurement, and other departments.
• Follow up on key management decisions, departmental deliverables, and business priorities.
• Assist the MD in monitoring important project updates, timelines, and management-level action points.
• Ensure effective communication between the MD's Office and internal departments.

Communication & Stakeholder Management

• Draft professional emails, correspondence, reports, presentations, and official communications on behalf of the MD.
• Coordinate with senior management, clients, consultants, contractors, vendors, and other external stakeholders.
• Manage important communication and ensure timely responses and follow-ups.
• Maintain professional relationships and effective coordination with all stakeholders.

Documentation & Reporting

• Prepare MIS reports, management summaries, presentations, and briefing materials.
• Maintain official records, confidential documents, reports, and important correspondence.
• Compile departmental and project updates for review by the Managing Director.
• Maintain trackers for important tasks, deadlines, approvals, and action points.

Executive Office Support

• Support the smooth day-to-day functioning of the Managing Director's Office.
• Monitor important commitments, deadlines, and pending assignments.
• Handle confidential and sensitive business information with complete discretion.
• Manage urgent assignments and changing priorities efficiently.
• Perform additional responsibilities as assigned by the Managing Director.