Executive Assistant To Managing Director

Company Description Texport Syndicate India Ltd (TSIL), established in 1978, is a leading apparel manufacturer and exporter in India. The company offers end-to-end design and sourcing services with a strong global footprint, including offices in India, the USA, the UK, Spain, and Mumbai. Led by Chairman Raju Goenka and supported by a workforce of over 7,000 professionals, TSIL operates state-of-the-art facilities to deliver high-quality, ethically manufactured apparel. Its product range spans women's wear, men's wear, kids wear, and sleepwear. TSIL is a dynamic organization focused on innovation, sustainability, and long-term partnerships with global brands.

Role Description This is a full-time, on-site role based in Mumbai for an Executive Assistant to the Managing Director. The Executive Assistant will manage the Managing Director's calendar, schedule meetings, coordinate travel, and handle day-to-day administrative tasks. The role involves preparing presentations, reports, and meeting documentation, as well as maintaining accurate records and follow-ups on action items. The Executive Assistant will liaise with internal teams and external stakeholders, ensuring effective communication and timely information flow.

• Plan and coordinate domestic and international business travel for the executive and, when required, other employees.
• Research and book flights, hotels, airport transfers, car rentals, and other ground transportation.
• Select travel options based on schedule, convenience, cost, corporate travel policies, and executive preferences.
• Manage hotel reservations, including room categories, preferred properties, negotiated/corporate rates, check-in/check-out requirements, and special requests.
• Prepare detailed and easy-to-follow travel itineraries covering flights, hotel stays, meetings, transfers, and other appointments.
• Coordinate airport transfers, chauffeur services, and local transportation.
• Assist with visa applications, travel documentation, travel insurance, and other international travel requirements.
• Monitor flight schedules and proactively manage delays, cancellations, rescheduling, and other last-minute changes.
• Handle travel changes and cancellations efficiently while minimizing additional costs.
• Maintain records of travel expenses, bookings, invoices, and receipts.
• Liaise with travel agencies, airlines, hotels, corporate travel partners, and service providers.
• Ensure the executive has all required travel documents and information well in advance of each trip.
• Coordinate complex multi-city and international itineraries across different time zones.

• Maintain and organize executive expenses, bills, invoices, and reimbursement documentation.
• Assist with preparation and submission of expense reports.
• Maintain accurate records of travel and administrative expenses.