Executive Assistant To Managing Director

Role Purpose

The Executive Assistant acts as the Managing Director's operational extension managing time, information, and access so the MD's attention stays on high-value decisions. This is not a scheduling role: it requires sound judgment around confidential business, financial, and vendor matters in a jewellery retail environment.

Key Responsibilities

• Manage the MD's calendar, prioritizing and rescheduling proactively rather than just recording commitments
•  Screen and route calls, emails, and visitors; draft correspondence and internal communication on the MD's behalf
• Prepare, proofread, and organize documents, presentations, and MIS reports ahead of meetings
• Coordinate with department heads (finance, retail operations, procurement) to track pending approvals and follow-ups
• Maintain strict confidentiality on vendor negotiations, pricing, stock movement, and financial matters
• Organize domestic and international travel, accommodation, and itineraries
• Track action items from meetings and ensure timely closure across departments
• Handle ad-hoc assignments including event coordination, vendor meetings, and personal errands tied to business needs

Required Qualifications & Experience

• Diploma/ Graduate degree in marketing and sales
• Advanced MS Office skills (Excel, PowerPoint, Outlook); comfort with basic MIS and reporting tools
• Excellent written and verbal English; Hindi/Punjabi fluency preferred for local vendor and stakeholder interaction

Key Competencies

• High ownership: anticipates needs rather than waiting for instructions
• Strong prioritization under frequent interruption and shifting demands

What This Role Is Not

This is not a pure administrative/typing role. Candidates looking only for calendar and travel management without exposure to business decisions and confidential information will not be a fit.