Executive Assistant To Managing Director

About the Role
We are looking for a well-organized and professional Executive Assistant to provide administrative and coordination support to senior management. The candidate will be responsible for managing schedules, correspondence, meetings, documentation, follow-ups, and day-to-day administrative activities.
Key Responsibilities

• Manage and maintain the senior management's calendar, meetings, appointments, and schedules.
• Handle official emails, correspondence, letters, and other communication.
• Prepare reports, presentations, MIS, letters, notices, and official documents.
• Coordinate with internal departments, project sites, vendors, clients, and other stakeholders.
• Maintain confidential records, files, and important company documents.
• Prepare meeting agendas, take meeting minutes, and follow up on action points.
• Monitor pending tasks and ensure timely follow-up with concerned departments.
• Arrange travel, accommodation, meetings, and other requirements for management when required.
• Maintain daily/weekly activity reports and status updates.
• Assist management in coordinating important projects and administrative activities.
• Handle incoming calls and communications professionally.
• Perform other administrative and coordination tasks assigned by management.

Required Skills

• Excellent verbal and written communication skills.
• Strong English drafting and email-writing skills.
• Good knowledge of MS Office Word, Excel, PowerPoint and Outlook.
• Good organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong follow-up and coordination skills.
• Professional personality with good interpersonal skills.
• Ability to multitask and work under deadlines.