Executive Assistant To Managing Director

Executive Assistant to Director for Steel Structural Fabrication Company

Immediate Joiners Required, Permanent Job, Candidate will be under Direct Payroll, Interested Persons can Call Monday to Saturday (10:30AM to 06:30PM) or, WhatsApp at- [phone removed] / [phone removed]

Job Location: Kolkata W.B

Preferable Industry: Candidate should be from any Manufacturing Industry

Experience: 5 years Personal Assistant to Director / Managing Director

Qualifications: Btech/B.E in Mechanical or M.B.A

Age: Under 35

Gender: Male Only
Salary: Upto Rs. 50000 /- CTC (as Per Previous Experience & Last Salary)

Key Responsibilities

1. Director Assistance

• Manage the Directors daily schedule, meetings, appointments and priorities.
• Coordinate and follow up on tasks assigned by the Director.
• Prepare daily/weekly task lists and pending-action reports.
• Act as a coordination link between the Director and various departments.
• Ensure important instructions and decisions of the Director are properly communicated and followed up.
• Assist the Director during meetings, factory visits, client meetings and business discussions.

2. Documentation & MIS

• Prepare and maintain professional documents, reports and presentations.
• Prepare MIS Reports, Management Reports, MOM (Minutes of Meeting), Action Trackers and Follow-up Reports.
• Maintain important business records, agreements, contracts, quotations, purchase orders and other confidential documents.
• Coordinate collection of data from Production, Quality, Purchase, Sales, Accounts, HR and other departments.
• Maintain proper digital and physical filing systems.

3. Manufacturing / Technical Coordination

The candidate should have practical knowledge of the Engineering / Manufacturing Industry and should be able to understand management discussions related to:

• MS Pipe Manufacturing
• Steel Manufacturing
• Heavy Structural Steel Fabrication
• Engineering & Fabrication Projects
• Production & Manufacturing Processes
• Quality & Inspection
• Purchase & Procurement
• Dispatch & Logistics
• Project Execution
• Engineering Drawings and Technical Documents
• Production Planning and Progress
• Basic understanding of BOM, BOQ, Technical Specifications and Work Orders

Candidate should be capable of understanding technical discussions and communicating the same effectively to the Director and concerned departments.

4. Coordination & Follow-up

• Coordinate with Production, Quality, Purchase, Sales, Accounts, HR, Dispatch and Project teams.
• Follow up on pending activities and provide timely status updates to the Director.
• Coordinate with clients, vendors, consultants and other external stakeholders whenever required.
• Track deadlines, commitments and important business activities.

5. Communication & Correspondence

• Draft professional emails, letters, reports and official communications.
• Handle communication on behalf of the Director whenever authorized.
• Screen and prioritize calls, messages and correspondence.
• Maintain complete professionalism while communicating with senior management, clients and vendors.

6. Meeting & Travel Management

• Schedule meetings and appointments.
• Prepare meeting agendas and briefing documents.
• Record MOM and track action points after meetings.
• Arrange official travel, accommodation, transportation and meeting logistics whenever required.

Educational Qualification

• B.Tech / B.E. – Mechanical Engineering OR Diploma in Mechanical Engineering – Mandatory
• MBA / PGDM – Preferred, especially in Operations, Business Management, General Management, Finance or Marketing
• Candidate must have a strong practical understanding of Mechanical / Engineering / Manufacturing operations.
• Very Good Written and Verbal communication Written in English

Required Experience

5–10 Years of Total Relevant Experience

• Personal Assistant to Director / Managing Director
• Executive Assistant to Director / MD / CEO
• Executive Coordinator
• Management Coordinator
• Technical Executive Assistant
• Director's Office / Corporate Office Executive

Previous experience of directly assisting a Director / MD / Business Owner is strongly preferred.

Thanks & Regards

HR Dept