Executive Assistant To Managing Director

Position:

Executive Assistant to Founders Office

Location:

Mahim (Mumbai HO)

Experience Required:

37 yrs

Qualification:

Graduate in any discipline; MBA/PGDM will be an added advantage.

Job Purpose:

To provide high-level executive support to the Joint Managing Director, ensuring effective management of schedules, communication, meetings, follow-ups, and confidential matters. The role will also support the Founder’s Office in coordinating with internal teams and key external stakeholders to ensure timely execution of priorities.

Job Description:

• Manage and prioritize the Founder’s calendar, appointments, meetings, travel and daily schedule.
• Coordinate meetings and ensure agendas, briefing notes and required documents are prepared in advance.
• Optimize the Founder’s schedule and ensure alignment of priorities for maximum efficiency.
• Act as a central coordination point between the Founder’s Office and various business functions.
• Maintain action trackers and follow up with respective teams to ensure timely closure of key tasks.
• Track important business commitments, deadlines and deliverables and provide timely updates.
• Support cross-functional projects and special initiatives led by the Founder’s Office.
• Coordinate with senior management, customers, vendors and other key stakeholders.
• Act as a professional and discreet liaison with Promoters, CXOs, senior leaders and other important stakeholders.
• Draft and manage emails, letters, presentations and official correspondence.
• Handle confidential communications and business information with utmost discretion.
• Prepare MIS reports, dashboards, management reports, presentations and performance summaries.
• Compile business data and information required for management reviews and decision-making.
• Conduct basic research and prepare briefing notes as required.
• Coordinate business reviews and management meetings.
• Coordinate domestic and international travel arrangements, itineraries, accommodation and other related requirements.
• Support the Founder in professional and personal scheduling, wherever required.
• Handle ad-hoc assignments and special projects entrusted by the Founder’s Office.

Desired Candidate Profile

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 3–7 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in Founder’s/CEO’s Office.
• Prior experience working with Promoters, CXOs, MDs or Senior Leadership will be preferred.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office / Google Workspace, particularly Excel and PowerPoint.
• Excellent follow-up, coordination and organizational skills.
• Ability to manage multiple priorities and work under pressure.
• High level of confidentiality, maturity, discretion and professional etiquette.
• Strong attention to detail and ownership mindset.
• Willingness to work with flexibility as per the JMD’s requirements.

Key Competencies

Executive Coordination | Calendar & Time Management | MIS & Reporting | Stakeholder Management | Cross-Functional Coordination | Follow-up & Execution | Presentation Skills | Analytical Thinking | Confidentiality | Time Management | Problem Solving | Ownership Mindset