Executive Assistant To Managing Director

Job Description

Position: Executive Assistant to the Managing Director (MD)

Company: Eminent Group
Location: Surat, Gujarat
Department: Executive Office
Reporting To: Managing Director

About the Role

Eminent Group is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and strategic support to the Managing Director. The ideal candidate will act as a trusted partner to the MD, ensuring smooth day-to-day operations, effective communication, and seamless coordination across all business functions.

Key Responsibilities

Executive Support

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.
• Prepare agendas, presentations, reports, meeting minutes, and business documents.
• Coordinate internal and external meetings, ensuring all required materials are prepared in advance.
• Follow up on action points and ensure timely completion of assigned tasks.

Coordination & Communication

• Serve as the primary point of contact between the MD and internal departments, business associates, clients, and external stakeholders.
• Coordinate with various business verticals of the Group to monitor progress on key initiatives.
• Ensure effective communication and timely dissemination of important information.

Administrative Management

• Maintain confidential records, files, contracts, and business documents with the highest level of discretion.
• Prepare expense reports, reimbursement statements, and executive documentation.
• Organize business travel, hotel bookings, transportation, and event arrangements.

Business Support

• Assist the MD in tracking ongoing projects, business reviews, and strategic initiatives.
• Conduct research, gather business intelligence, and prepare analytical reports when required.
• Monitor deadlines and ensure timely execution of commitments made by the MD.

Meeting & Event Management

• Schedule board meetings, leadership meetings, and review meetings.
• Record meeting minutes and circulate action trackers.
• Coordinate executive events, conferences, and official functions.

Confidentiality

• Handle highly confidential business information with professionalism and integrity.
• Maintain strict confidentiality regarding company operations, financial information, and strategic discussions.

Eligibility Criteria

Education

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• MBA or Postgraduate qualification will be an added advantage.

Experience

• 38 years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar executive support role.
• Experience supporting CXOs, Directors, or Managing Directors is preferred.
• Experience in the Automobile, Corporate, Manufacturing, or Infrastructure industry will be an added advantage.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Exceptional time management and prioritization skills.
• High level of professionalism and discretion.
• Strong interpersonal and stakeholder management skills.
• Ability to work under pressure and meet deadlines.
• Attention to detail with excellent documentation skills.
• Problem-solving and decision-making capabilities.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Google Workspace.
• Knowledge of preparing presentations, reports, and dashboards.
• Familiarity with virtual meeting platforms and digital collaboration tools.

Key Competencies

• Executive Presence
• Confidentiality & Integrity
• Planning & Coordination
• Initiative & Proactiveness
• Business Acumen
• Adaptability
• Relationship Management
• Professional Communication
• Analytical Thinking
• Attention to Detail

Preferred Candidate Profile

• Well-groomed and professional personality.
• Strong follow-up and coordination skills.
• Ability to independently manage executive priorities.
• Flexible to travel, if required, for official business.
• Willingness to work beyond regular office hours when business demands.

What We Offer

• Opportunity to work closely with the Managing Director and senior leadership.
• Exposure to strategic business operations across multiple group companies.
• Professional growth in a dynamic and fast-paced environment.
• Collaborative work culture with opportunities for continuous learning.

Location: Surat, Gujarat
Employment Type: Full-Time